Job Description

Time Type:

Full time

Role Details:

Job Summary:

The Accounts Payable Specialist will be responsible for accurately processing and recording invoices, ensuring timely payments to vendors, reconciling vendor statement transactions, and researching discrepancies.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Receives, reviews, and processes a high volume of invoices accurately and efficiently in an ERP setting using pre-defined general ledgers, and distinguishes expense invoices from asset capitalization invoices.
• Ensures timely and accurate payments to vendors by verifying invoices and obtaining proper approvals for invoice payment processing to occur. 
• Maintains vendor records, professionally communicates with vendors regarding payment inquiries or discrepancies, and reconciles complex vendor statements.
• Reconciles Accounts Payable transactions to vendor statements, identifies payment misapplication, monitors accounts to ensure payments are up to date, and researches/resolves any discrepancies.
• Assists in month-end closing activities, including preparing accruals, and generating reports as needed to assist our accounting team.
• Ensures compliance with company policies, procedures, and relevant regulations governing accounts payable processes.
• Identifies opportunities for process improvements and efficiency enhancements within the accounts payable function.
• Generates reports and provides analysis related to accounts payable metrics, trends, and performance indicators.
• Professionally collaborates with other departments, such as purchasing, receiving, and accounting, to resolve issues and streamline processes.
• Attends team meetings and company training sessions as required.
• Performs other related duties as assigned. 

Required Skills/Abilities:

• Proficient with Microsoft Office Suite or related software.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective communication skills, both verbal and written.

Education/Experience

• High School diploma or GED is required; an associate’s degree in business is preferred.
• Proven experience (2+ years) working in accounts payable or a similar role.
• Familiarity with Generally Accepted Accounting Principles and Accounting Regulations.
• Experience with Enterprise Resource Planning systems such as Workday™ is a plus.
• Experience with content management solutions such as IBM Content Manager™ a plus.
• Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) is desirable.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Standard office hours, with occasional overtime during month-end or peak periods.

• Must be able to occasionally lift up to 25 pounds at times.

I have read the above job description and can perform the essential functions of the position with or without reasonable accommodation.