Paralegal

Description

Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.

Essential Duties and Responsibilities – Administrative:

· Operate standard office equipment, including computers, copiers, and scanners.

· Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.

· Review documents for grammar, spelling, punctuation, and formatting accuracy.

· Maintain client SharePoint sites and ensure compliance with client procedures.

· Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.

· Record time and billing entries daily.

· Provide proactive support that allows attorneys to focus on client matters and business development.

Essential Duties and Responsibilities – Paralegal:

· Document Management

· Organize, code, redact, index, and produce documents.

· Maintain files chronologically, numerically, or by subject matter.

· Collaborate with Litigation Support on electronic productions.

· Prepare fact chronologies and subject-matter categorizations under attorney guidance.

· Research & Information Management

· Conduct document searches and factual research using internal and external databases.

· Maintain case databases and gather information from legal and industry resources.

· Case Preparation

· Schedule and coordinate witness interviews.

· Organize interview memos, digests, and supporting materials.

· Draft deposition notices, prepare exhibits, and summarize deposition transcripts.

· Discovery & Pleadings

· Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses.

· Assist with pleadings, motions, and court filings.

· Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.

· Litigation Support

· Act as liaison among attorneys, clients, and outside agencies.

· Coordinate document flow, order transcripts, and handle external requests.

· Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared.

· Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.

· Trial Support

· Organize exhibits, coordinate logistics, and assist attorneys in the courtroom.

· Take notes, manage exhibits, and support witness preparation.

Knowledge, Skills, and Abilities:

· Strong understanding of federal and state court rules, discovery procedures, and litigation processes.

· Proficient in electronic research, litigation databases, and document management tools.

· Highly detail-oriented with consistent delivery of error-free work.

· Minimum 3 years’ experience as a civil litigation paralegal in a mid-size or large law firm.

· ABA-accredited Paralegal Certification required.

· Excellent written and verbal communication skills.

· Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.

· Prior employment law experience preferred.

· Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.

· Customer service mindset with the ability to anticipate attorney needs.

· Availability to work overtime as needed.

The Ideal Candidate will:

· Demonstrate initiative, flexibility, and the ability to manage assignments independently.

· Excel in project management, prioritization, and proactive problem-solving.

· Provide outstanding client service with a professional demeanor.

· Thrive in a fast-paced environment while maintaining accuracy and attention to detail.

· Be a collaborative team player, willing to assist wherever needed.

The salary range for this position is $115,000 - $140,000 per year.

This position is not open for submissions by external recruiters at this time.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law. 

Requirements

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.