Materials Coordinator

The Materials Coordinator is responsible for planning, ordering, tracking, and managing all materials required to support prefabrication and manufacturing work. This role owns the data, documentation, and coordination side of the materials process to ensure production is never delayed due to material issues.
Works Closely With: Shop Supervisors, Shop Leads, Purchasing, Receiving, Foremen

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. (This description may change as more Manufacturing is added and processes need to be modified.)

• Monitor the Prefab Tracker daily for new and upcoming jobs.
• Strip drawings and develop complete Bills of Materials (BOMs), including manufacturer, model numbers, specifications, and notes.
• Coordinate material-related questions with the appropriate Shop Supervisor.
• Create and manage purchasing requisitions based on BOMs and cage inventory availability.
• Coordinate with Materials Cage personnel to utilize existing inventory where possible.
• Submit revised requisitions to Purchasing and ensure proper email distribution.
• Upload and maintain all material-related documentation in the job SharePoint folder.
• Update and maintain accurate material status in the Prefab Tracker (Pending, Ordered, Received, Backorder).
• Assist Material Cage Personnel with overseeing material tracking for buyout jobs, including inventory accountability and movement documentation.
• Coordinate daily with Shop Supervisors and Leads to forecast upcoming material needs.
• Ensure receiving discrepancies, backorders, and damaged materials are documented and resolved.
• Maintain real-time visibility of material locations and availability.
• Ensure documentation accuracy and compliance with SOP requirements across all jobs.
• Delegate and prioritize daily tasks for material runners based on operational needs, delivery schedules, and production demands