- Location
- Birmingham, Alabama, United States
- Type
- Contract, Internship
- Department
- Finance
- Seniority
- Lead
- Source
- RecruiterFlow
Description
Administrative Assistant 3
Location: Birmingham, AL 35203
Client- Alabama Power
Contract- 1 year
Job Summary
The Administrative Assistant 3 provides expert-level administrative support and leadership to ensure the seamless operation of a high-performing team. This role requires advanced proficiency in executive calendar management, event coordination, document preparation, financial oversight, and the ability to handle confidential matters with discretion. The ideal candidate is a proactive self-starter with strong organizational and communication skills, capable of managing high-profile responsibilities independently and professionally.
Key Responsibilities
Executive & Team Support
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Independently manage calendars, schedules, and appointments, optimizing team productivity and prioritizing critical tasks.
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Coordinate and lead high-profile meetings, conferences, and events, managing logistics, agendas, and follow-up activities.
Documentation & Analysis
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Prepare, edit, and review complex reports, documents, presentations, and correspondence with a high degree of accuracy and professionalism.
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Conduct in-depth research, analyze data, and compile reports to support strategic planning and executive decision-making.
Budgeting & Financial Oversight
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Oversee budget management, expense tracking, and financial reporting, ensuring compliance with organizational guidelines.
Stakeholder Communication & Coordination
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Act as a primary point of contact for internal and external stakeholders, ensuring professional, timely, and effective communication.
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Build and maintain positive working relationships with diverse teams and departments.
Confidentiality & Leadership
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Handle highly sensitive and confidential information with the utmost discretion.
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Provide leadership in administrative operations, serving as a resource for best practices and process improvements.
Qualifications & Skills
Required
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Outstanding communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
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Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
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Strong organizational, analytical, and problem-solving skills.
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Proven ability to multi-task and manage competing priorities in a dynamic environment.
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Demonstrated experience in budget and financial management.