Accounts Payable Specialist

Description

FORSHAW has an immediate need for a detail-oriented, team-focused Accounts Payable Specialist in our Corporate office in Charlotte, NC. Reporting to the Controller, this position plays a critical role in supporting accurate and timely vendor payments, maintaining strong vendor relationships, and ensuring accounts payable transactions are processed in accordance with company policies and internal controls. This role partners closely with purchasing, operations, and finance teams to process invoices, resolve discrepancies, maintain vendor records, and support month-end close activities within a growing distribution environment.

FORSHAW is a third-generation family-owned company that has experienced significant growth due to strong customer relationships and the establishment of strategically located operations to best support our customers’ needs. Technology plays a key role in the success of FORSHAW, with our innovative inventory management tool, ForeSight, and our recent, successful implementation of Microsoft Dynamics 365 (Business Central) helping define our commitment to success and growth. Most importantly, our Mission of Supplying Confidence to our Partners is embedded in all that we do and helps guide our decision-making processes. 

If you are interested in joining a team that values work-life balance and winning, please read below.

Key Responsibilities

Invoice Processing & Payment Support

• Review, code, and process vendor invoices accurately and timely in Microsoft Dynamics 365 (Business Central).
• Match invoices to purchase orders, receiving records, and approvals to support accurate three-way matching.
• Monitor payment schedules to help ensure vendors are paid according to agreed terms.

Vendor Management & Discrepancy Resolution

• Maintain accurate vendor records, including contact information, payment terms, and remittance details.
• Research and resolve invoice discrepancies, payment questions, credits, and vendor statement differences.
• Communicate professionally with vendors and internal departments regarding invoice status, approvals, and payment timing.
• Support vendor onboarding and updates while following company approval and control requirements.

Reconciliations, Controls & Month-End Close

• Reconcile vendor statements and accounts payable records to ensure balances are accurate and current.
• Maintain organized documentation to support internal controls, audit readiness, and compliance with company policies.
• Identify recurring issues and recommend process improvements to strengthen accuracy and efficiency.

Systems & Cross-Functional Support

• Use Microsoft Dynamics 365 (Business Central) and related tools to support invoice entry, payment processing, and reporting.
• Collaborate with purchasing, receiving, operations, and finance teams to ensure invoices are properly coded, approved, and supported.
• Contribute to AP process improvements, automation opportunities, and standardization of workflows.

Requirements

Qualifications

Required

• High school degree or equivalent required.
• 2+ years of accounts payable, accounting, or related finance experience preferred.
• Working knowledge of accounts payable processes, invoice coding, payment processing, and vendor reconciliations.
• Strong attention to detail, accuracy, organization, and follow-through.
• Proficiency with Microsoft Excel and experience using ERP or accounting systems.
• Ability to communicate professionally with vendors and internal business partners.

Preferred

• Experience with Microsoft Dynamics 365 (Business Central) or similar ERP systems.
• Experience in distribution, wholesale, logistics, or multi-location environments.
• Familiarity with purchase order matching, vendor statement reconciliations, and AP automation tools.

Key Competencies

• High accuracy and strong attention to detail
• Strong organizational and time-management skills
• Professional communication and vendor service mindset
• Ability to resolve discrepancies and follow issues through to completion
• Integrity and discretion when handling confidential financial information

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Opportunities for career growth within the finance organization
• Collaborative, team-oriented culture within a growing distribution organization