Department Assistant

Title:

Department Assistant

Company:

Ipsen (Shanghai) Trade Co., Ltd

 

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

 Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

• Position Responsibilities:

• Coordinate daily administrative operations of the department, including scheduling meetings, managing calendars for department leaders, and organizing necessary documents/reports.

• Assist in budget management: support the preparation of departmental budget plans, track monthly/quarterly spending against budgets, compile expense reports, and communicate with finance teams to ensure alignment with financial guidelines.
• Facilitate internal and external communication: act as a liaison cross functions, clients, or stakeholders; distribute important updates, respond to inquiries promptly, and maintain clear records of communications.
• Organize key departmental activities, such as workshops, project kick-offs, or team events, including logistics planning, venue coordination, and post-activity follow-ups.
• Maintain and update files, databases, and operational records to ensure accuracy and easy access for team members.

• Assist on Department Head

• On time and accurately complete daily work assigned by Head
• Proactively communicate and work closely with sub-teams and cross-functional teams according to Department Head arrangement
• Other logistics arrangement if necessary

Recruitment Requirements / Qualifications

Education:

• Ideal: Bachelor
• Minimum: College
• Languages: English

Experience (Proficiency):

• Ideal: 3-5 years working experience
• Minimum: 1+ years working experience
• MBA or master degree preferred if no working experience.

Other Useful Information

• Specifics of the position:

• Good at MS office skill especially excel and powerpoint
• Good at written and spoken English
• Good at communication and project management
• Health care/Pharma industry experience is preferred.
• Willing to learn

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.