Operations & Admin Coordinator (AU Steel Solutions / Construction) | Remote, PH-Based Only
Staffstream
·Apr 2, 2026
- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Source
- RecruiterFlow
Description
🚀 Keep projects moving. Own the details. Be the backbone of operations.
The Opportunity at a Glance
Join a growing business in the construction and building solutions industry, supporting projects from initial enquiry through to delivery and build completion.
This role is central to operations—focused on ensuring jobs are created accurately, suppliers are followed up, and communication flows seamlessly across teams. You’ll work closely with sales, client coordination, and construction teams to keep everything organized and on track.
This is ideal for someone who thrives in a fast-paced, detail-driven environment, enjoys coordination, and is confident handling phone-based communication with suppliers and internal stakeholders.
How You’ll Make an Impact
- Create and maintain jobs in the CRM system with high accuracy and attention to detail
- Support internal teams (sales, client coordination, and construction) with day-to-day administrative tasks
- Raise purchase orders and track deliveries from suppliers
- Follow up suppliers via phone and email to ensure timely delivery of materials
- Book accommodation and coordinate logistics for builders and field teams
- Maintain accurate records for clients, jobs, and suppliers
- Allocate incoming leads and ensure all enquiries are actioned promptly
- Identify gaps or issues in workflows and take action to resolve them
- Ensure clear and consistent communication across departments
- Keep tasks moving forward without needing to be chased
What We’re Looking For – You’re the Perfect Fit if You:
(Non-negotiable requirements)
- Have previous administrative or operations support experience
- Are highly organized with strong attention to detail and accuracy
- Are confident handling phone-based communication (supplier follow-ups, coordination calls, etc.)
- Can manage multiple tasks in a fast-paced environment
- Take ownership of your work and follow tasks through to completion
- Have strong communication skills and can coordinate across teams
- Are reliable, proactive, and accountable
What Sets You Apart – You’ll Shine Even Brighter With:
- Experience in construction, trades, or project-based environments
- Experience using Simpro or similar CRM/job management systems
- Experience coordinating logistics, deliveries, or scheduling
- Strong problem-solving mindset and ability to identify workflow improvements
Work Schedule & Employment Terms
- Full-Time | Monday to Friday | 6:00 AM – 3:00 PM PHT
- Remote work setup
- Open to PH-based applicants only
What’s Included:
- HMO with 1 free dependent
- Life Insurance
- Paid Leave Credits
- Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
- Work-from-home equipment provided
All employment is fully compliant with Philippine taxes and government contributions.
How to Apply
To apply, please submit:
- Updated CV
- Short video recording highlighting your experience in admin coordination and handling phone-based tasks
- Any relevant experience working with CRM or job management systems
Shortlisted candidates may be required to complete a practical assessment, such as:
- Task prioritization scenario
- CRM/job entry simulation
- Supplier follow-up communication exercise
