Project Coordinator (Construction)

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

***This position is for a Construction Project Coordinator based in Toronto, Ontario*****

About the Role

As a Construction Project Coordinator within our REMS team in Toronto, you will play a key role in supporting the efficient execution of all phases of construction projects, from tendering through close‑out. You are highly organized, proactive, and bring a positive, solutions‑oriented approach. This is an excellent opportunity to leverage your construction coordination expertise and help shape the future of our industry.

Summary of Essential Job Functions

• Update project trackers, LLW, CAPEX, and TI records; oversee business case project tracking and complete construction‑related follow‑ups

• Complete business case documentation with guidance from the Property Team and Construction Manager

• Update CAPEX files as directed by the Property Team and Construction Manager

• Assist with pre‑construction and tendering processes, including review of final bid submissions

• Develop and maintain risk registers, issue logs, and project repositories

• Attend and participate in onsite construction meetings

• Complete site inspections and create internal action items as required

• Track project costs and prepare change management reports

• Create purchase orders, contracts, CCDC etc for construction projects

• Coordinate construction requirements with tenants

• Assist in preparing scopes of work and deliverables for construction budgets

• Support landlord review of tenant construction documents, including preparing base building letters, reviewing drawings, and verifying lease requirements

• Take lead on small projects completing full project lifecycle with Manager oversight

• Coordinate with corporate construction teams

• Review leases (TI, LLW) and other management requirements

• Prepare and submit tenant TI and LLW packages for landlord payment

• Perform other duties as assigned

What You’ll Bring

• Minimum 2-5 years of experience in construction project coordination within a property management environment or general contracting

• Ability to manage multiple initiatives, timelines, and deliverables simultaneously

• Experience with YARDI and other property management software

• Strong customer service skills with excellent written and verbal communication

• Proficiency in Word, Excel, Outlook, and PowerPoint

• Ability to interpret architectural, structural, mechanical, and electrical drawings and specifications

• High initiative, strong work ethic, and ability to work independently

• Ability to prioritize and manage multiple tasks under tight deadlines

• High level of professionalism and strong interpersonal skills in a team environment

• Post‑secondary education in Architectural Technology, Building Science, or Project Management

• Working toward PMP or RPA designation is an asset

• Valid Toronto driver’s license and access to a reliable vehicle required

This posting is for an existing vacancy within our organization. 
Colliers does not use AI-enabled tools to sort or decline applications.  All decisions are made by our talent acquisition team.

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information: 
Area/Location Specific: Toronto, ON and surrounding GTA
Approximate Salary Range for Role: $73,747 to $93,000

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].