College and Career Readiness Data and Compliance Specialist
Randolph Community College
·Yesterday
- Salary
- $42k – $63k/yr
- Location
- Asheboro, NC, NC
- Type
- Full-time
- Department
- Healthcare
- Experience
- 3+ years
- Source
- GovernmentJobs
Description
The College and Career Readiness Data and Compliance Specialist reports directly to the Director of College and Career Readiness. The Data and Compliance Specialist manages all data related to enrollment, intake, and performance for CCR programs. This position is responsible for timely and accurate reporting of class records, class attendance, instructor contracts, payroll, monthly reporting requirements, FTE reports, and MSG performance reports pursuant to NCCCS.
Recruit:
- Assist in the recruitment and retention efforts of students for the College and Career Readiness Program including outreach within the community and industrial locations.
Retain:
- Plan and implement student retention strategies in accordance with established College and Career Readiness Program Procedures.
- Reviews and analyzes FTE and MSG reports to make recommendations to Instructional Coordinators on retention and FTE losses/gains.
- Communicate to Instructional Coordinators underperforming classes as it pertains to FTE and MSGs.
- Act as a program liaison.
Faculty:
- Processes all new-hire documentation for CCR part-time faculty and staff.
- Works with College and Career Readiness coordinators and faculty to submit class registrations, attendance, and LEIS forms in a timely and accurate manner.
- Manage absence reporting process and generate substitute contracts.
- Trains new faculty on paperwork through CCR’s onboarding process and ensures the closeout form checklist is completed for resigning faculty.
- Responsible for training CCR faculty on any new data/reporting systems or attendance platforms for CCR programs.
- Provide performance and monitoring updates to the College and Career Readiness faculty and staff through professional development.
Records:
- Creates and manages instructional contracts for College and Career Readiness Programs.
- Assigns LEIS entry to be completed by CCR’s Student Intake Specialist as needed for assistance.
- Oversees adjunct personnel files for College and Career Readiness Programs and ensures up-to-date paperwork on faculty.
- Ensures all new adjunct faculty complete the onboarding process for CCR, are assigned an RCC email, an Advansys account, and maintain up-to-date contact information on all faculty.
- Conduct registration reporting for College and Career Readiness classes.
- Manage collection of instructor timesheets for monthly preparation of payroll and submission to the Business Office.
- Serve as Notary Public for College and Career Readiness Programs.
- Manage student records including electronic files.
Audit Expectations:
- Calculate student contact and membership hours for FTE reporting.
- Calculate student performance for Federal MSG requirements.
- Compile the Institutional Class Report of FTE.
- Monitors program performance, including (but not limited to) the use of Colleague and Advansys reports, Self-Service, Power-Bi, and NCCCS Dashboard reporting systems.
- Reviews, analyzes, and makes suggestions to the Director of College and Career Readiness based on possible risks related to compliance and funding.
- Ensure that College and Career Readiness Programs maintain auditing compliance as stipulated by the NCCCS and OCTAE.
Administrative Expectations:
- Works with the Director of College and Career Readiness, CCR coordinators, faculty, and staff, to provide data monitoring outcomes for CCR and communicate new developments.
- Responsible for training CCR coordinators, staff, and faculty on CCR data systems and reporting platforms including but not limited to; Colleague, Advansys, and Self-Service.
- Responsible for training CCR Student-Intake Specialist to assist with LEIS Data Entry.
- Responsible for training CCR Coordinators on registrations, attendance entry, and monitoring of their classes through CCR’s reporting systems, Colleague and Advansys.
- Serves as Colleague and Advansys liaison for CCR, builds new courses, trains new staff in the appropriate mnemonics, and troubleshoots set-up of CCR sections.
- Remain current with the latest reporting technology and make recommendations to the Director of College and Career Readiness for improvements.
- Responsible for semi-annual and annual reporting requirements for NCCCS and OCTAE.
- Remain current in discipline and instructional methods through professional development activities offered by the College, NCCCS, and other opportunities including attendance at off campus activities, webinars, conferences etc., as feasible.
- Serve as a backup for the College and Career Readiness Student-Intake Specialist and front office.
- Participate in program, departmental and institutional meetings, and other announced co-curricular activities of the College.
- Ensure the confidentiality of educational records in compliance with the Family Educational Rights and Privacy Act.
Required:
- Bachelor’s Degree in Office Systems Technology or related field.
- 1 year of data entry experience
Preferred:
- 3 years of experience with North Carolina Community College System and College and Career Readiness Programs reporting software
- 3 years of experience with data entry and/or payroll reporting for College and Career Readiness Programs.
- A commitment to embrace and promote a campus culture that values trust, integrity, belonging, mutual respect, a strong work ethic, and service to others.
- A commitment to institutional service by proactively seeking opportunities and actively contributing to student engagement, College initiatives, and community partnerships through participation in committees, student organizations, outreach activities, mentoring, and other service opportunities.
- A commitment to the comprehensive community college philosophy and mission which provides academic, career, intellectual, and social development opportunities for all students.
- Ability and willingness to work collaboratively with all faculty, staff, students, and external stakeholders.
- Serve on institutional committees as appointed by the President.
- Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with all applicable safety regulations.
- Perform other duties and responsibilities as needed or assigned.
Skills
Compliance