Director of Programming

Description

The Director of Programming oversees the daily operations of all Embracing Abilities programs, including Summer Camp, DREAM Studio, REACH, Parent’s Day Out, and EA Clubs. Responsibilities include creating schedules, managing registrations, hiring and supervising staff, and planning activities. The job also involves handling payroll for programs, tracking program finances, and ordering supplies. This position supports staff and participants throughout each program, ensuring everything runs smoothly.

Responsibilities:

Summer Camp 

The Director of Programming is responsible for overseeing Embracing Abilities’ Summer Camp program which runs for 8 weeks in June and July supporting individuals ages 5-40. This includes coordinating camp activities, community outings, staffing, and daily operations across the West, South, and North locations.

• Plan, coordinate, prepare, and oversee all aspects of Embracing Abilities’ Summer Camp program across three locations and 12 camp teams.
• Build and maintain relationships with community partners to develop camp outings.
• Create and maintain outing calendars and activity schedules for all camp teams.
• Manage camper and counselor schedules throughout the summer to maintain appropriate staffing and billing ratios.
• Develop and manage the Summer Camp registration process including processing registrations and accepting new campers.
• Maintain and update the Summer Camp policies and procedures.
• Communicate with parents, guardians, and case managers throughout the registration process and summer camp season.
• Collaborate with HR, Marketing, Admissions, and Service Coordination to support Summer Camp operations.
• Recruit, hire, and onboard Summer Camp counselors and oversee the hiring process in collaboration with Human Resources.
• Supervise counselors, communicate schedule changes, and provide daily operational support.
• Manage Summer Camp finances, including billing activity fees, making purchases, preparing counselor payroll, and tracking expenses.

DREAM Studio 

The Director of Programming is responsible for overseeing Embracing Abilities’ DREAM Studio Adult Day Program, including staff supervision and daily operations. The Embracing Abilities DREAM Studio operates Monday through Friday from 9:00 AM to 3:00 PM at our Avon office and provides adults ages 18-40 with opportunities to build independence, connect with peers, and participate in meaningful activities and community experiences.

• Review assessments for DREAM intakes and tour with families, determine acceptance into the program, complete onboarding for any new consumers.
• Supervise the Instructional Leader and four Instructional Assistants to support daily program operations.
• Recruit and hire additional Instructional Assistants as needed.
• Prepare and review monthly profit reports.
• Coordinate and verify required participant documentation, including HRP/BSP training, Notices of Action (NOAs), and renewal process.

REACH

The Director of Programming is responsible for developing and overseeing Embracing Abilities’ REACH Community Programming, including creating new events and programs, coordinating staffing, processing registrations, and managing event logistics. Programming includes a variety of interest-based activities, such as cooking, music, and art, primarily held at EA’s West location in Avon.

• Develop and coordinate REACH 6-week courses and one-time special events.
• Schedule and supervise HCSP staff for each REACH program.
• Plan program activities, prepare schedules, and coordinate supplies.
• Manage event registrations and coordinate required participant documentation.

Parent’s Day Out

The Director of Programming is responsible for coordinating Embracing Abilities’ Parents Day Out (PDO) program, including staffing, registrations, activity planning, and preparation of materials and supplies. The Director of Programming also serves as the on-call contact during Saturday events to support staff and address any program needs.

• Coordinate and manage registrations for monthly respite events.
• Confirm participant registrations and complete required documentation, including NOA requests, BSP training, and HRPs as needed.
• Plan activities and prepare necessary materials and supplies for each event.
• Schedule, supervise, and support HCSP staff during monthly respite events.

EA Clubs 

The Director of Programming is responsible for coordinating and overseeing Embracing Abilities’ EA Clubs, which offer monthly or biweekly opportunities for individuals to participate in supported, consumer-led activities, build friendships and explore shared interests.

• Send out Social Club attendance form to attendees 2x month 
• Support and supervise Social Club staff 
• Track incoming dues for each club session. 

Misc Programming Responsibilities

• Generate biweekly payroll reports for all programs.
• Review and approve staff timecards every pay period.
• Track and maintain financial transactions for all EA programs.
• Complete and submit the monthly Level 2 report. 

Requirements

• Bachelor’s degree preferred; relevant experience in a related field considered.
• Strong verbal and written communication skills.
• Ability to work independently, manage multiple responsibilities, and collaborate effectively with others.
• Ability to work effectively in a fast-paced environment.
• Flexibility to work extended hours during the summer season and be on call one Saturday per month.
• Ability to work in person Monday-Friday, 9:00 AM-5:00 PM, at the Avon office.
• Knowledge of the disability services field and experience working with individuals with intellectual and developmental disabilities.
• Proficiency with Google Workspace applications, including Calendar, Docs, and Sheets.