Job Overview

Advocacy and Protective Services, Inc.

Controller Job Description

The Controller reports to the Executive Director and provides leadership in managing the fiscal and accounting areas of the agency and will provide supervision. Ensures that all fiscal needs are addressed including planning, budgeting, financial, and accounting. Assists in the overall achievement of APSI Strategic Plan goals and objectives to meet APSI’s Mission, Vision, and Values.

Key Responsibilities

· Collaborate with the Executive Director (ED) and Leadership Team to advance the organization’s strategic vision, including cultivating relationships with the Ohio Department of Developmental Disabilities, local Probate Courts, and key stakeholders, and supporting contract development and negotiations.

· Remain attentive and responsive to the needs of all organizational stakeholders, including funders, the Board of Trustees, and state and federal agencies.

· Oversee the preparation of monthly financial reports, reconciliation requirements, financial statements, and cash flow projections for use by the ED and Board of Trustees.

· Support development of new business opportunities by assisting the ED and Leadership Team with identifying funding prospects, preparing program budgets, and evaluating cost-effectiveness of proposed services.

· Co-develop the annual operating budget with the ED.

· Partner with the Leadership Team to promote programmatic success by providing cost analysis, ensuring compliance with contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring compliance.

· Direct all fiscal reporting activities, including revenue/expense reports, balance sheets, reports to funding agencies, grant/contract budget development and monitoring, and preparation of Form 990.

· Ensure strong fiscal controls and thorough documentation to support independent and

governmental audit standards.

· Develop and maintain internal control systems to safeguard financial assets and oversee

state and federal award management, coordinating activities with independent auditors.

· Manage all banking operations and investment activities.

· Oversee accounts payable and accounts receivable functions.

· Manage and maintain the organization’s fixed asset inventory—including items purchased with government funds—ensuring compliance with federal regulations.

· Monitor and ensure sufficient cash flow to meet organizational needs.

· Oversee purchasing and payroll operations, including timely and accurate wage calculations.

· Support the Executive Director and Director of Human Resources in developing and

implementing staff salary schedules.

· Prepare and evaluate financial statements, budget reports, and related documents.

· Oversee the organization’s business insurance plans.

· Direct the administration of the organization’s 401(k) plan, including vendor management and monitoring contributions.

· Attend Board and committee meetings, serving as the lead staff member for the Finance

Committee.

· Serve as a fiduciary and oversee administration and financial reporting for the organization’s

401(k) plan.

· Maintain strong, transparent relationships with external partners, including vendors and consultants.

· Supervise fiscal and administrative staff, providing direction, oversight, and performance

support.

· Other duties as assigned.

Required Skills and Qualifications

· Bachelor’s degree in accounting, finance, business administration, public administration, or

related field.

· Progressive experience in accounting or finance, including budgeting, cash flow management, and financial reporting.

· Supervisory experience leading finance or administrative teams.

· Experience in nonprofit financial management, including grants/contracts, compliance, and

audit coordination.

· Proficiency with financial systems, accounting software, and advanced Microsoft Excel.

· Experience with internal controls, audit preparation, and fiscal oversight.

· Strong communication skills, with the ability to present financial information clearly to

diverse audiences.

· Demonstrated ability to manage complex matters, competing priorities, and urgent situations with sound judgment.

· Strategic mindset with a focus on continuous improvement across the organization.

· Commitment to APSI’s Mission, Vision, Values, and ethical standards.

· Ability to maintain confidentiality of sensitive information at all times.

· Maintain the ability and willingness to travel regularly and occasionally statewide, with reliable transportation, a valid driver’s license, and auto insurance.

Working Conditions

This position operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, copy machines, and filing cabinets. This position requires the ability to occasionally lift office products and supplies, up to 30 lbs.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.