Fleet & Driver Compliance Manager

The Fleet & Driver Manager is responsible for overseeing the company’s fleet of vehicles and managing driver operations to ensure safe, reliable, efficient, and cost-effective transportation services. This position coordinates drivers, vehicle scheduling, maintenance, driver logs, compliance, fuel management, and daily fleet activities while maintaining high standards of safety and regulatory compliance.

Essential Job Functions:

Fleet Management

• Oversee the day-to-day operation and utilization of company vehicles.
• Maintain accurate records for vehicles, registration, inspections, insurance, maintenance, mileage, and fuel usage.
• Develop and monitor preventive maintenance schedules to minimize vehicle downtime.
• Coordinate vehicle repairs, servicing, inspections, and emergency breakdowns.
• Ensure all vehicles are clean, safe, properly equipped, and roadworthy.
• Assist with vehicle purchasing, replacement, disposal, and leasing decisions as required.

Driver Management

• Ensure drivers maintain valid licenses, certifications, medical cards, and other required documentation.
• Conduct or coordinate regular driver safety training
• Promote a professional, respectful, and safety-focused work environment.

Driver Logs & Documentation

• Ensure drivers accurately complete and maintain daily driver logs, trip records, mileage reports, fuel records, inspection reports, and other required documentation.
• Review driver logs regularly for completeness, accuracy, and compliance with company policies and applicable regulations.
• Monitor driving hours, duty status, rest periods, and required breaks where applicable.
• Review electronic logging device (ELD) records and resolve missing, inaccurate, or incomplete entries.
• Follow up with drivers regarding log discrepancies, violations, or documentation deficiencies.
• Monitor driver compliance with pre-trip, post-trip, and daily vehicle inspection requirements.
• Provide guidance and training to drivers on proper log keeping and documentation procedures.

Safety & Compliance

• Enforce company transportation, driver, and vehicle safety policies.
• Ensure compliance with applicable transportation laws, regulations, and company procedures.
• Monitor driver qualification files, driving records, inspections, accident reports, and other compliance documentation.
• Monitor driver logs and hours-of-service compliance where applicable.
• Implement measures to reduce accidents, vehicle damage, traffic violations, and unsafe driving practices.
• Maintain accurate and current compliance records for all drivers and vehicles.

Qualifications Required:

• High school diploma or equivalent; additional education in transportation, logistics, business, or a related field is an advantage.
• Previous experience in fleet management, transportation, logistics, or driver supervision.
• Valid driver’s license with a clean or acceptable driving record.
• Strong knowledge of vehicle maintenance, driver safety, documentation, and transportation operations.
• Familiarity with driver logs, ELD systems, hours-of-service requirements, and transportation compliance is preferred.
• Excellent organizational and time-management skills.
• Strong communication, leadership, and problem-solving abilities.
• Ability to manage multiple drivers, vehicles, schedules, and priorities simultaneously.
• Proficiency with Microsoft Office, fleet-management software, ELD systems, GPS/tracking systems, or similar tools is preferred.
• Ability to work flexible hours and respond to transportation emergencies when required.
• Communication and interpersonal skills
• Integrity and professionalism

Preferred Qualifications:

• Bachelor’s Degree or Associate Degree

Essential Physical Requirements:

While performing the duties of this job, the employee is frequently required to:

• Able to sit for long periods of time
• Turn the head, neck and shoulders to both the right and left
• Use of arms/legs to lift and/or move up to but not limited to 50 pounds
• Perform tasks that require adequate manual dexterity in the use of keyboards and keypads, handle or touch objects or controls
• Talk and listen
• Specific vision requirements include ability to listen to telephone conversations as well as face to face conversations
• The noise level in the work environment is usually moderate
• Work beyond a 40-hour week may be required

 

Specialized Marketing Experiences values flexibility and the willingness to take on new challenges. As opportunities arise and work responsibilities change, your job description will be adjusted to meet the organization’s needs.

 

Specialized Marketing Experiences is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.