Senior Procurement Specialist

Summary  

The Senior Procurement Specialist assists with end-to-end procurement for assigned goods and services, balancing sourcing, commercial negotiation, supplier due diligence, and supplier performance activities with hands-on purchasing operations, including purchase orders, requisitions, receiving and invoice exceptions, supplier onboarding, and procure-to-pay issue resolution. 

This role works closely with internal stakeholders to deliver value, maintain effective procurement controls, and improve purchasing efficiency. The successful candidate will combine sound commercial judgment with operational discipline, analytical capability, and the confidence to raise questions and escalate concerns when requests do not align with company policy, competitive sourcing expectations, or business objectives. 

Job Responsibilities 

• End-to-End Procurement Coordination: Coordinate procurement activities for assigned goods and services, including intake review, requisition processing, sourcing activities, supplier selection, vendor onboarding, purchase order issuance, and transaction closeout. Maintain timely and accurate purchasing activity while ensuring alignment with business priorities, procurement policies, and approval requirements. 

• Sourcing & Competitive Bidding: Issue RFQs, RFPs, and other competitive sourcing events. Partner with stakeholders to define business and technical requirements, execute sourcing strategies, evaluate supplier qualifications, facilitate supplier evaluations, document selection rationale, and facilitate timely supplier award decisions. 

• Commercial Negotiation & Contract Review: Assist with commercial negotiations related to pricing, rate cards, discounts, service levels, implementation commitments, delivery terms, payment terms, renewals, and other commercial conditions to optimize value, mitigate risk, and advance business objectives. Partner with Legal and functional reviewers on master agreements, statements of work, software and subscription agreements, professional services agreements, order forms, amendments, and renewals. 

• Category & Supplier Management: Contribute to category planning and supplier-management activities by reviewing spend, contract expirations, supplier concentration, stakeholder demand, service requirements, and supplier-market conditions. Monitor supplier KPIs and service expectations, assist with supplier business reviews, help resolve performance escalations, and coordinate corrective-action plans when necessary. Identify opportunities to consolidate spend, improve commercial terms, reduce supplier risk, standardize requirements, or improve service delivery. 

• Supplier Onboarding & Cross-Functional Due Diligence: Facilitate supplier onboarding activities and coordinate required due diligence reviews with applicable business and control functions. Confirm that required documentation, risk assessments, approvals, insurance evidence, tax information, banking validation, conflicts disclosures, and other onboarding requirements are complete before transactions are initiated. 

• Stakeholder Partnership & Commercial Guidance: Work with business stakeholders to translate operational needs into sourcing and purchasing requirements, share practical options, and help develop commercially sound recommendations. Assist with reviewing sole-source requests, incomplete specifications, noncompetitive proposals, retroactive purchasing activity, policy exceptions, and other requests that may create cost, risk, or control concerns. Escalate issues as needed while maintaining positive and solution-oriented stakeholder relationships. 

• Procurement Controls & Documentation: Apply procurement policies, competitive-bidding requirements, delegation-of-authority thresholds, signature protocols, segregation-of-duties requirements, and supplier-master controls. Maintain complete, accurate, and audit-ready documentation supporting sourcing decisions, supplier selection, approvals, contracts, purchase orders, policy exceptions, and procurement transactions. 

• Invoice, Receipt, and Payment Exception Resolution: Partner with Accounts Payable, Accounting, suppliers, and internal stakeholders to investigate and resolve purchase order, receipt, pricing, invoice, and payment exceptions tied to procurement transactions in a timely manner. 

• Process Improvement & Technology Enablement: Identify opportunities to streamline intake, procurement workflows, user experience, and internal controls through effective use of technology, automation, data analytics, and emerging AI-enabled capabilities. Promote adoption of digital tools that enhance process efficiency, reporting, compliance monitoring, and decision-making, and provide guidance to business users on procurement procedures, systems, and best practices. 

People Manager 

• No  

Education, Experience, and Skills 

• BA/BS degree or an equivalent combination of education and relevant experience. 

• 3–5 years of progressively responsible experience in procurement, purchasing, sourcing, supplier management, or a related discipline. 

• Experience executing sourcing activities and high-volume purchasing operations. 

• Demonstrated ability to execute RFIs, RFQs, RFPs, and competitive bid processes from requirements definition through supplier selection and award. 

• Experience negotiating pricing, statements of work, service levels, payment terms, renewals, and other commercial contract terms in partnership with Legal and business stakeholders. 

• Strong organizational and problem-solving skills. 

• Strong attention to detail and commitment to accurate, complete, and audit-ready documentation. 

• Ability to multi-task effectively and perform in a fast-paced, team-oriented environment. 

• Proficiency in Microsoft Excel, including the ability to analyze supplier proposals, spend data, pricing models, and large transactional data sets. 

• Experience with NetSuite purchasing, vendor, and reporting workflows. 

• Experience in biotech, healthcare, life sciences, or another regulated industry. 

• Knowledge of SOC 2 reports, information-security assessments, privacy reviews, business-continuity reviews, and third-party risk-management processes. 

• Ability to work with appropriate guidance, exercise sound commercial judgment, and escalate concerns when needed. 

Certificates, Licenses, Registrations 

• Relevant professional certification, such as Lean Six Sigma, CPSM, C.P.M., CSCP, CIPS, or an equivalent procurement or supply-chain credential preferred.