Accounting Specialist

Description

The Accounting Specialist is responsible for the financial and transactional processes related to residential property payments for housing assistance programs. This role ensures timely and accurate disbursement of funds by tracking payments, reviewing supporting documentation, and maintaining comprehensive financial records for property-related transactions. The Property Accounting Specialist works closely with finance, program, and compliance teams to support accurate reporting, uphold funding requirements, and ensure all payments align with contractual and regulatory standards.

Primary Job Responsibilities

Property Owner/Manager Payment Processing

• Review and verify property owner/manager payment requests for accuracy and compliance with program requirements.
• Process payments in accordance with approved timelines, funding regulations, and internal controls.
• Coordinate with the finance team to ensure proper documentation and timely disbursement of housing-related funds.
• Perform Monthly HAP runs.
• Upload daily ACH Program payments to bank for approval.
• Collect, post, and issue receipts to landlords and tenants for program payments and refunds.
• Track and coordinate monthly payment holds with housing program staff.

Financial Documentation and Recordkeeping

• Maintain accurate and organized financial records for all property-related transactions.
• Track payments and adjustments across multiple housing programs and funding sources.
• Reconcile payment records with accounting systems to ensure data integrity and audit readiness.
• Research outstanding/uncleared program payments 90 days or older.
• Manage recoupment activities for overpayments to landlords.
• Regularly update program expenditure and utilization spreadsheets.
• Reconcile bank statements and provide reconciliation to partners when requested/required.

Compliance and Quality Assurance

• Ensure all payments comply with contractual obligations, HUD regulations, and other funding guidelines.
• Flag discrepancies or incomplete documentation and coordinate resolution with relevant departments.
• Assist with internal reviews and external audits by preparing the required documentation and responding to inquiries.

Coordination and Communication

• Liaise with residential property partners, program staff, and community partners to clarify payment statuses, resolve payment issues, and respond to inquiries.
• Collaborate interdepartmentally to align financial processes with program delivery goals.
• Support the development and refinement of procedures for consistent, compliant, and efficient payment practices.

System Use and Reporting

• Produce monthly pre-pay HAP reports that are distributed to providers for final review.
• Enter, maintain, and extract financial data using accounting and housing program platforms (e.g., Padmission, financial software, spreadsheets).
• Generate reports for internal monitoring, compliance tracking, and contractual reporting requirements.
• Contribute to the development and implementation of system improvements and tools to streamline financial operations.

Requirements

Essential Skills

• Ability to review and process high volumes of transactions with precision, ensuring accuracy in financial records and payment documentation.
• Familiarity with basic accounting concepts, especially as they relate to accounts payable, reconciliations, and documentation of financial transactions.
• Awareness of the financial and regulatory requirements related to government-funded housing programs, including subsidy payments and residential property relations.
• Proficient in maintaining organized financial documentation and utilizing databases and systems for tracking payments and compliance.
• Skilled in using accounting software, spreadsheets (e.g., Excel), and database tools; experience with data management systems and financial reporting platforms.
• Capable of identifying discrepancies, troubleshooting financial issues, and proposing process improvements.
• Effective verbal and written communication skills to coordinate with property owners/managers, finance staff, and program partners; able to explain financial information clearly.
• Ability to meet deadlines, manage multiple payment cycles, and balance competing priorities in a fast-paced environment.
• Demonstrates professionalism and discretion when handling sensitive financial and personal data.
• Strong organizational skills with aptitude for project management and multitasking to manage multiple concurrent projects.
• Proficiency in Microsoft Office 365 applications including SharePoint, OneDrive, Teams, Planner, Outlook, Word, and Excel

Other Requirements

• Must pass a background check with no findings that impact the ability to fulfill compliance and role responsibilities.
• This role will have access to sensitive data, including Personally Identifiable Information (PII) and Protected Health Information (PHI), and must adhere to HOM Security and Privacy Policies.
• Team Member may use or disclose PII or PHI through the course of their financial duties listed above. All use and disclosure is subject to procedures outlined in Section 1.10 of the HOM Privacy Policies.
• Must demonstrate HOM’s core competencies: Emotional Intelligence, Expertise, Ethics, and Excellence.
• Willingness to perform other duties as needed or assigned.
• Ability to lift to 30 lbs. on a regular basis.

Education and Training

• High School diploma or GED equivalent required.
• An associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered in lieu of a degree.

LEARN MORE ABOUT US

Taking care of people is central to our work, which is why we offer highly competitive pay and a comprehensive and generous benefits program.

HEALTH

Offering excellent medical, dental, and vision benefits, HOM also provides employee assistance programs for physical and mental well-being.

WELLNESS

Because this is challenging work, HOM is committed to providing monthly chair massages, employee wellness program events and challenges, blood drives, and more.

SAVINGS

In addition to competitive pay, save for retirement with employer matching and opportunities for financial planning. Other insurance benefits include life, disability, and accident insurance, and more.

BALANCE

Ensuring a healthy balance between work and life is important. Because individual needs for time away from work are diverse, we offer generous paid time off (PTO), including 13 paid National holidays.

FUN

At HOM, we’re not afraid of hard work, or a good time! To keep our team strong and connected, our employee-driven Culture Committee strives to provide engaging opportunities all year round.

Successful candidates will be required to complete a short behavioral and cognitive assessment prior to advancing to an interview.

Drug Free Workplace:

HOM, Inc. is a Drug Free Workplace where post offer applicants and employees are subject to testing for drugs and alcohol when criteria is met as outlined in our policies.

Equal Opportunity Employer:

HOM, Inc. is an Equal Opportunity Employer, including disability/vets. HOM, Inc. is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the Business Operations at [email protected].

https://www.hominc.com/wp-content/uploads/EEO-Policy-Statement.pdf