Operations and Finance Officer

Overview

The Global Operations team at Oxford Policy Management is currently seeking a an Operations and Finance Officer on a Permanent basis. 

 

The position will be located in our Addis Ababa, Ethiopia office.

 

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

 

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

 

 

Position Summary

Our global operations teams provides the supporting environment which enables our colleagues to meet their objectives effectively, efficiently and in line with our values. They ensure the smooth functioning of all operational aspects of OPM globally by managing day-to-day administrative and logistical tasks, delivering project management services, coordinating external vendors and partners, ensuring risk management and compliance, and maintaining a safe and secure working environment. 

 

The Operations and Finance Officer in our Addis Ababa office manages the office's operations, ensures compliance with local statutory and internal regulations, supports project logistics, and carries out finance functions including local payments, payroll management, tax compliance, and supports audits.

 

As an Operations and Finance Officer at OPM you will:

 

Office Management and Project Operations

• Corporate Governance and Compliance: Ensure compliance with statutory, contractual, and internal policies, and support centrally driven projects (e.g., GDPR, Safeguarding, Health and Safety).
• Office and Project Support and Logistics: Provide day-to-day office support, ensure health, safety, and security measures, and offer logistical support for travel arrangements.
• Colleagues support and event management:  provide support to colleagues in-country, with issues such as insurance, laptops, logistics and visas, and responsible for organising team building and social events.
• Document and Asset Management: Manage document filing, storage, and security; procure and maintain IT equipment and office furnishings; oversee maintenance, repair, disposal, and secure insurance covers.
• Contract and Supplier Management: Monitor office supply contracts and manage operations-related suppliers and contracts (e.g., office lease, legal advisors, bank relations, insurance, pension management).
• Recruitment and Onboarding: Support in-country recruitment and onboarding of colleagues.
• Asset Management: Oversee office assets procurement, inventory, and review the asset register.

Finance

• Purchase process: Manage payments, staff claims, advances, expenses, external invoices, and country-specific payments on Dynamics.
• Banking: Responsible for timely payments of payroll, expenses, supplier invoices and statutory payments. 
• Tax and Statutory Compliance: Prepare tax and statutory computations, deductions, and returns; support statutory audits with relevant internal teams and external auditor. Develop and maintain relationships with external advisors and requesting advice as necessary.
• Payroll Management: Prepare, review, and share payroll for approval; review and upload payroll journal.
• Financial Reporting and Reconciliation: Conduct month-end reporting tasks, reconcile bank accounts, review monthly accounts, TB, overhead budget spending, prepare journals (adjustments/accruals), and ensure accurate financial reporting.
• Budget and Cash Management: Prepare,  and share overhead budget for approval, & monitor monthly spending; coordinate monthly cash request.

Key Qualifications / Experience / Skills / Behaviours

• An undergraduate (Bachelors) degree in Accounting, Finance, Public or Business Administration, or related field OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent).
• Minimum of 5 years of relevant proven work experience in a Finance and Office Administrator similar role.
• Experience with MS Office (MS Excel and MS Word, specifically).
• Training on e-tax filing systems provided by the local tax authority.
• Experience with SharePoint and accounting software.
• Strong organisation skills with a problem-solving attitude.
• Solid knowledge of office procedures.
• Attention to detail.
• Good written and verbal communication skills and good working knowledge of English.
• Experience of working with international organisations and in a similar industry will be an added advantage.

Our Offer

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all. 

 

Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences. 

Application

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you. 

 

We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.  We may close this advertisement before the published closing date, should a suitable candidate be identified.

 

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Ethiopia for their application to be considered.

 

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business.  Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.