Admin Assistant / Scheduler

Description

Join Our Growing Team at Kids Connections!

Kids Connections Developmental Therapy Center is a clinician-owned pediatric therapy practice providing Applied Behavior Analysis (ABA), Occupational Therapy, and Speech Therapy services across four California clinic locations: Simi Valley, Santa Maria, San Luis Obispo, and Rancho Cucamonga.

Founded by Dr. Cynthia Conway, a Board Certified Behavior Analyst and Occupational Therapist with over 20 years of pediatric experience, our mission is simple: Learning to play. Playing to learn.

We're looking for a friendly, organized, and dependable Administrative Assistant to help create a welcoming experience for our families while supporting the daily operations of our clinic. This role is perfect for someone who enjoys staying organized, providing excellent customer service, and keeping a busy healthcare office running smoothly.

What You’ll Do:

• Welcome and assist clients, families, and visitors in a professional and friendly manner
• Answer and manage incoming phone calls, emails, and general office communications
• Coordinate communication between families, therapists, and leadership
• Assist with scheduling, data entry, and administrative projects
• Maintain accurate electronic and paper records while protecting confidential information
• Keep office supplies stocked and maintain an organized clinic environment
• Support the Clinical Director, COO, and leadership team with administrative tasks and special projects
• Help ensure efficient day-to-day clinic operations

Requirements

What We’re Looking For:

• High school diploma or GED required
• Bilingual English/Spanish
• At least 2 years of administrative, customer service, medical office, or scheduling experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software systems
• Professional, positive, and team-oriented attitude
• Ability to pass a background check

Preferred Qualifications:

• Experience in a healthcare, therapy, or pediatric setting

Perks + Benefits:

• Paid sick leave
• 401k retirement plan
• Opportunities for professional growth
• Supportive, collaborative team environment
• Flexible scheduling
• Referral bonus program

Typical Schedule: 

• Monday-Friday 1:00 - 6:00 PM
• Part-Time