Accounts Payable Supervisor

Description

PRIMARY DUTIES AND RESPONSIBILITIES:

Stabilis Solutions retains the right to modify or change the duties or essential functions of the job at any time.

Supervise and assist the accounts payable function in:

• Accumulating, reconciling and verifying vendor invoices and other statements to purchase orders and other accrual details.
• Monitoring, processing and matching carrier invoices through TMW.
• Accumulating, processing, and obtaining approval of vendor operating invoices through the Concur system.
• Uploading carrier invoices and operating vendor invoices into GP from TMW and Concur.
• Verifying and approving invoices in accordance with the Company’s approval limit matrix.
• Ensuring weekly payments of vendors are prepared and processed. 
• Identifying discount opportunities, purchase order amendments or stop-payment orders as needed.
• Verifying validity of new vendors by federal ID numbers.
• Ensuring outstanding obligations are credited upon payment.
• Preparing Annual 1099 report and ensuring it is filed timely.
• Assisting with accounting records and ledgers on a monthly basis related to accrued expense and accounts payable accruals.
• Ensure key policies and procedures are documented to satisfy internal controls and audit requirements.
• Manage and develop AP team member(s).
• Other related duties as assigned. 

Requirements

• H.S. Diploma
• 5 + years accounting experience, specifically in the accounts payable function.
• Supervisory experience preferred.
• Experience in natural gas or energy and/or logistics/transportation industries preferred.
• Sound understanding of and commitment to maintaining a system of internal controls. 
• Experience with TMW, Great Plains and Concur or similar financial software programs preferred.
• Proficiency with Microsoft Office suite specifically Excel. 
• Organizational ability to handle multiple projects and effectively prioritize work assigned to the accounting team.
• Demonstrated ability able to work cooperatively and positively on cross-functional teams, supporting team and company goals.
• Excellent communication and interpersonal skills.

WORKING ENVIRONMENT:

• Expected to work 100% in the office (not hybrid). 
• Office equipment will be used including copy machines, telephones, keyboards, and computers. 
• Skills and activities require fine motor dexterity, good vision, good hearing, and clear speaking. 
• Non-smoking and drug free workplace.

DRUG-FREE WORKPLACE STATEMENT:

Stabilis Solutions, Inc. is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. Our values promote employee participation in the delivery of quality services to our clients and customers. Employees are subject to pre-employment and random drug screens. Medical evaluations may also be required.

EQUITY IN THE WORKPLACE & EEO STATEMENT:

Stabilis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

WORK SCHEDULE:

This is a full-time, exempt position with possible overtime as required by the business from our corporate headquarters in Houston.