Admin Assistant

Purpose Statement:

Responsible for performing administrative and clerical duties for individual(s) in an organization in order to relieve them of administrative details.

Job Responsibilities:

• Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.

• Maintains alphabetical, numerical or subject filing systems.

• Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.

• Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.

• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.

• Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.

• Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.

• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.

• Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.

• May assist in establishing office policies and procedures, and coordinate special projects and department activities.

Job Requirements:

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum 3–5 years of experience in executive administration or executive support roles.Strong experience in managing complex calendars, meeting schedules, and resolving scheduling conflicts.
• Experience coordinating domestic and international travel arrangements, including flights, hotels, and transportation.Proficient in preparing, editing, and formatting presentations, spreadsheets, reports, correspondence, and meeting materials.Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel, and Word).
• Ability to work independently, prioritize tasks, and support senior leaders in a fast-paced environment.

About Us

As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.