Why This Role Matters

Pacific Fusion is seeking a highly organized and proactive Indirect Purchasing & Operations Coordinator to support the day-to-day operations of our manufacturing facility. This role is responsible for managing all indirect purchasing activities, coordinating service providers, supporting office and facility operations, and ensuring employees have the tools, supplies, and services they need to be successful.

As an early member of the Operations team, you will help establish scalable purchasing and operational processes while partnering closely with Engineering, Manufacturing, Facilities, Finance, and Supply Chain. This role requires someone who enjoys solving problems, managing multiple priorities, and taking ownership in a fast-paced startup environment.

What You'll Do

• Manage all indirect purchasing activities, including consumables, office supplies, shop supplies, maintenance items, minor tooling, equipment, and miscellaneous operational purchases.
• Obtain quotes, evaluate vendors, issue purchase orders, and coordinate timely delivery of goods and services.
• Build and maintain strong relationships with suppliers, contractors, and service providers.
• Coordinate facility-related services and operational support vendors.
• Monitor inventory levels of consumables, office supplies, and frequently used indirect materials to ensure uninterrupted operations.
• Track purchase orders, invoices, receipts, and purchasing records while partnering with Finance to ensure accurate documentation and timely payment.
• Coordinate deliveries and assist in resolving vendor, shipping, or invoice discrepancies.
• Support office administration
• Assist with employee onboarding 
• Maintain vendor files, purchasing documentation, and operational records.
• Identify opportunities to improve purchasing efficiency, standardize commonly used items, negotiate cost savings, and streamline operational processes.
• Support special projects and other operational initiatives as assigned.

What You Bring

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 3+ years of experience in purchasing, procurement, operations coordination, office administration, or a related role.
• Experience managing vendors and coordinating service providers.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office and the ability to quickly learn ERP, purchasing, and inventory management systems.
• Ability to work independently while collaborating effectively across multiple departments.
• Willingness to roll up your sleeves and support a variety of operational needs in a growing startup environment.

Physical Requirements:

This position requires the physical ability to squat, reach, climb, prolonged periods of standing, frequent lifting of objects up to 50 lbs, and regular hands-on work with tools and equipment in the laboratory.

Bonus Points For 

• Experience supporting manufacturing, engineering, aerospace, energy, industrial, or technology organizations.
• Experience using ERP, purchasing, or inventory management systems.
• Knowledge of purchasing best practices, purchase order management, vendor management, and invoice reconciliation.
• Experience negotiating pricing, lead times, and service agreements.
• Familiarity with facilities coordination and contractor management.
• Experience supporting continuous improvement initiatives and developing operational processes from the ground up.
• Strong customer-service mindset with a proactive, solution-oriented approach.
• Ability to thrive in a dynamic startup environment where responsibilities evolve as the company grows.