Accounting Clerk

Job Summary and Responsibilities

As our Accounting Clerk, you will be a vital support in maintaining our financial integrity, ensuring accuracy in our daily operations, and contributing to the smooth functioning of our finance department.Every day, you will meticulously process financial transactions, assist with data entry and record-keeping, perform detailed reconciliations, and generate essential reports. You'll contribute to our financial operations by organizing documentation, supporting month-end close procedures, and helping to uphold robust internal controls within our dynamic healthcare environment.To be successful in this role, you will possess a strong foundation in accounting principles, exceptional organizational skills, and an unwavering attention to detail. Your ability to accurately manage financial data and your proactive approach to administrative tasks will be key to your success.

• DAILY FUNCTIONS: Perform daily treasury functions to include depositing checks, counting cash, reconciling credit receipts, and posting transactions into MS4. Pick-up, sort, and mail FedEx PPCOE checks to lockboxes. Enter treasury daily cash receipt summary into the monthly spreadsheet and balance. Enter revenue and cash receipts for Retail Pharmacy into spreadsheet. Be available for Brinks Security deposits and pick-ups. Enter and reconcile Retail Pharmacy payments with vendors in the provider pay system. Perform clerical duties for the director such as filing, typing, and photocopying. Provide additional clerical and phone support to accounting staff as needed
• WEEKLY FUNCTIONS: Send mail to accounts payable. Open and sort pharmacy mail; separate daily revenue reports, cash receipts, and registers; combine invoices by vendor name and account number
• MONTHLY FUNCTIONS: Research and reconcile Retail Pharmacy payments. Post monthly charges and cash receipts to Foundation Grant account; reconcile and balance General Ledger. Post monthly invoices into spreadsheets for Care Clinic and FIGH grants. Post monthly cash receipts for Care Clinic and FIGH grants. Prepare monthly Retail Pharmacy month end reports
• OTHER FUNCTIONS: Perform special projects for Director. Provide coverage in treasury department as needed. Order and maintain adequate level of department office supplies. Provide assistance to accounts payable and payroll when required

Job Requirements

Required

• Solid knowledge of Microsoft Office and Google Workspace software applications, with ability to create, update and manipulate documents and spreadsheets
• High School graduate.
• Experience with 10-key by touch
• Excellent written & verbal communication skills in addition to strong abililty to work with numbers & calculations

Preferred

• Previoius experience working in an accounting office environment.

Where You’ll Work

Founded in 1923, Dignity Health - St. Mary Medical Center is a 389-bed, acute care, nonprofit hospital located in Long Beach, California. Serving over 80,000 patients annually, the hospital offers a full complement of services including a Level II Trauma Center, Level III NICU, heart care, and orthopedics. Additionally, St. Mary Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation. It is a Joint Commission-certified Thrombectomy-Capable Stroke Center and received a Healthgrades 5-Star Award for Heart Failure in 2026.  One Community. One Mission. One California