Personal Assistant

Tokio Marine Kiln (TMK) is recruiting for a Personal Assistant to join our Executive PA Support team on a 6-month fixed-term contract. Supporting the Chief Risk Officer's direct reports and their associated teams, you will provide high-quality secretarial and administrative support in a fast-paced environment, ensuring the smooth and efficient running of day-to-day activities.

Key responsibilities include:

• Organising extensive travel arrangements, including flights, hotel bookings and itineraries.
• Co-ordinating the preparation of committee papers and ensuring deadlines are met.
• Maintaining accurate records of holiday, sickness and general absences.
• Arranging meetings, managing diaries and collating relevant documentation.
• Handling internal and external calls and enquiries professionally and efficiently.
• Processing and recording expenses accurately and in a timely manner.
• Providing cover for the absence of other EAs and PAs within the team.
• Using initiative to proactively identify issues and implement solutions.
• Managing schedules and organising meetings, including arranging venues and catering where required.
• Ensuring information is disseminated effectively to relevant stakeholders.

What we're looking for:

• Previous Personal Assistant experience.
• Experience within the insurance or financial services sector is desirable.
• Strong knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience managing multiple diaries and competing priorities.
• A typing speed of 65 words per minute or above.
• Excellent written and verbal communication skills.
• Strong organisational skills with excellent attention to detail.
• A proactive approach with the ability to use initiative and identify practical solutions.
• The ability to handle highly sensitive and confidential information with discretion and professionalism.

Why join TMK?

This is an excellent opportunity to join a collaborative and highly regarded Executive PA Support team, working closely with stakeholders across the business. You'll play a key role in supporting the Chief Risk Officer's leadership team, gaining exposure to a broad range of stakeholders and contributing to the smooth operation of a leading global insurer.

The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy.

As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.

To make your experience as comfortable as possible, please let us know if you require any reasonable adjustments or additional assistance during your application process. At Tokio Marine Kiln we are here to support you, please be reassured that we will do all that we can to ensure that your specific needs are met. Please reach out to [email protected] in confidence, to discuss any specific assistance or requirements that you have.

If you encounter difficulties submitting your application, please email [email protected].

If you are interested in this vacancy and would like to apply or find out more, please follow the links to apply. You can also share this vacancy with your network using a number of social media platforms.