Executive Assistant & Office Manager to Partner at Early-Stage AI-Focused VC

Early-stage VC investing where data science meets AI is looking for an Executive Assistant & Office Manager to support a Partner in their brand-new San Francisco office. This is an exciting opportunity to join a lean, bi-coastal team with a top-decile track record, with a front-row seat to how venture works and a hand in everything from events and office operations to executive support and onboarding. In this role, you’ll own in-person events from start to finish, including dinners, fireside chats, and gatherings in the office and around the city. You’ll also run the day-to-day of the office, from guests and vendors to the pantry and team lunches, and support the Partner and SF investment team with complex scheduling, travel, and troubleshooting. Someone who has excellent judgment, communicates proactively with the right context, and has a low-ego, see-it-and-do-it mentality, along with real curiosity about technology and AI. This is a primarily in-office role, 4 days/week, based in San Francisco’s Jackson Square neighborhood, with availability for evening events. 140-180K DOE + 100% covered benefits for employees and dependents, bonus, 401K with match, and unlimited PTO.

Responsibilities:

• Own in-person events from start to finish, including dinners, fireside chats, and small gatherings in the office and at local venues, and attend and run events on site, typically in the early evening.
• Partner with team members in NYC and outside vendors to plan and execute events of varying sizes.
• Manage day-to-day office operations, including stocking the pantry, office setup, receiving packages, and keeping the space running smoothly.
• Greet and host guests, founders, and LPs visiting the office, creating a warm and polished experience.
• Coordinate vendors, including letting them in and overseeing their work while on site.
• Own daily team lunch logistics for the office.
• Provide executive support to the Partner and SF investment team, taking on complex scheduling across multiple stakeholders, booking travel, and troubleshooting as plans change.
• Support colleagues across the firm, including finance, legal, operations, and marketing, as administrative and operational needs come up.
• Help with HR tooling and onboarding for the SF office as the team grows.
• Provide occasional light personal support, such as benefits claims and family logistics.

• Previous experience in an Executive Assistant, Office Manager, or hybrid role, ideally at a high-growth startup or venture capital firm.
• Excellent judgment and the ability to make thoughtful decisions without being told exactly what to do.
• Strong, proactive communication skills, with the instinct to give appropriate context, acknowledge requests, and close the loop on timelines.
• Low-ego, self-directed mindset: sees what needs to be done and does it, builds their own to-do list, and thrives without micromanagement.
• Thoughtful and accurate over fast, with a high bar for quality in everything they do.
• Event planning and execution experience is a strong plus.
• Strong hospitality instincts and a warm, positive, helpful demeanor that sets a great tone in a small office.
• Intellectually curious about technology, AI, and the business, and excited to learn new tools and ways of working.
• Proficient with Google Workspace and Slack; familiarity with AI tools is a plus.
• Available for evening events (around 5-7pm) and occasional responsiveness outside of core hours when time-sensitive needs come up.