Administration - Payroll Specialist

Overview

WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California & Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

 

OUR MISSION: To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California & Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California & Northern Nevada.

 

PROGRAM AND LOCATION: VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist  for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

Responsibilities

POSITION SUMMARY:

 

The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

 

OBJECTIVES/ACTIVITIES:

1) Payroll Processinga) Bi-weekly payroll calculation and submittalb) Deduction Reconciliations and Benefit Allocation c) Garnishments, accruals (vacation and sick)d) Payroll Taxes (Federal and State – CA and NV)e) Manual Payroll Checksf) Funding payroll requirements and Positive Payg) Communicate with supervisors, staff, and administrators regarding payroll itemsh) Process housing allowances, mileage, travel and other reimbursementsi) Prepare and submit Workers Compensation report monthly

 

2) General Ledgera) Work with Staff Accountants on Payroll Reclassificationsb) Reconciliations of benefit liabilities and payments

 

3) Reporting and Support a) Send Payroll Reports to Program Directorsb) Scan and Document retention/Scanning to Server Timelyc) Assist with Monitoring Visitsd) Work with Program Directors on Timecards, Time Off, Accruals, etc.e) 990 Data Supportf) Back up to Accounts Payable Accountant g) Monthly, quarterly, and annual payroll taxes and reporting

 

4) Othera) Audit Support as Necessaryb) Other Duties as Assigned

 

Qualifications

EQUIVALENT EDUCATION AND EXPERIENCE:

A bachelor’s degree in accounting is required.  Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement.  Must have knowledge and recent experience with the following: computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS.  Must have a willingness to accept responsibility and do repetitive and routine work.  Sound judgment, discretion, and tact are required to handle confidential information.  Provide services without ethnic or social prejudices.  Must have the flexibility to work occasional overtime and be willing to function as a team member.  A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required.

 

SPECIFIC SKILLS REQUIRED:

Computer data input, ExcelTen-key calculator by touch, Strong math abilityTeamwork skills, Oral and written communication skillsOrganizational skills, Analytical and decision-making ability

 

PHYSICAL REQUIREMENTS:

Lift and move up to 15 poundsPhysically able to lift boxes of files Stand, walk, bend, stoop, and sit frequently Kneel occasionally

 

Pay Range

USD $30.00 - USD $33.00 /Hr.