Project Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

As Project Administrator you will follow established procedures and guidelines for project execution and financial control, perform several project support administration responsibilities for assigned Business or project teams.

Control of compliance with costs, deadlines and quality of the products or services involved. Monitoring physical and financial performance indicators of projects. Direct interface with internal and external customers, establishing a professional and partnership relationship for the smooth running of the entire project.

The participation in the project starts at the Order Entry level. It continues during the planning, control, and execution of the project to assure the proper financial performance of the projects assigned. Your participation is important for project financial closure.

Reporting to Operations Manager.

Your Responsibilities:

• You will verify the customer contract/purchase order against the project proposal, using the corresponding checklist. Review with details the accomplishment with standard terms and conditions notifying any deviation.
• You will gather and summarize data to support orders according to Order Entry process, budget, and schedule forecasting for projects and for overall business team.
• You will analyze contracts to ensure compliance to company policy, government specifications and other requirements before doing the Booking approval of new sales.
• You will financially controlnprojects tracking costs and expenses, identifying, and analyzing deviations when they occur.
• You will partner with "Shipping Area" to trigger the process of issuing billing and shipping invoices, paying attention to the tax conditions provided by law.
• You will provide the projects invoicing information on monthly basis, indicating the amounts per BU's per project to be invoiced in the system and the final invoice to be delivered to the customer.
• You will keep updated administration tools (IFS) for projects administration indicating the accumulated amounts per customer invoices per project.
• You will keep contact with the customer for the invoicing planning, define the required supports and procedures to be used to fulfill the customer standards so that RA shall receive the payments.
• You will partner with all other strategic and support teams, such as Sales, Purchasing, Operations (Warehouse), Tax, Logistics, Accounting and Finance.
• You will ensure the correct maintenance of values and dates in the ERP system, providing accuracy in billing and recognition information.

The Essentials - You Will Have:

• Bachelor's degree in administration, Industrial Engineering or equivalent field.

The Preferred - You Might Also Have:

• English speaking and writing skills (Intermidate - Advanced).
• Project Management knowledge.
• Microsoft PowerPoint, Power BI.
• 2+ years of experience in this position.

What We Offer:

Our benefits package includes …

• Comprehensive mindfulness programs with a premium membership to Calm
• Volunteer Paid Time off available after 6 months of employment for eligible employees
• Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development... and other local benefits!

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Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.