Project Administrator

About Atkinson

Building our nation's infrastructure since 1926, Atkinson provides innovative design and construction solutions for heavy civil projects. We are committed to safely delivering complex, quality projects while building long-lasting, collaborative relationships with our clients.

The Role

The Project Administrator serves as the support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties.  This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce.

Responsibilities 

• Assist with trade/craft payroll processing, collection of timecards and coding. Work with the payroll team on adjustment checks, pay increases, terminations, and per diem packages

• Process field new hires at the jobsite (dispatching, arranging first day paperwork, drug testing, and safety training)

• Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with Subcontractors

• Certify and submit Atkinson certified payroll to the owner and DIR

• Submit and track additional paperwork as required (tax withholdings, fringe benefit statements etc)

• Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding

• Assist with new vendor setup

• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection and tracking).

• Create, update and maintain various reports and tracking spreadsheets

• Document control (scanning/uploading documents)

• Create billing packages with backup for change order work for reimbursement by owner

• Assist insurance certificate tracking

• Support general office management and maintain /order office supplies

• Assist with job site equipment management and inventory control

• Support relationship management with suppliers, subcontractors, and clients

Qualifications

• 1-3 Years of administration/accounting experience

• Demonstrated experience in billing, document control, and purchasing

• Commitment to maintaining data accuracy and timeliness in processing and delivery

• Attention to detail

• Proficient in Microsoft Office, specifically MS Excel and MS Word

• Experience in Textura, SAP, LCP Tracker or Coupa is preferred but not required

• Able to work well with others, take direction, and work independently

• Experience working on large-scale construction projects in a similar role is preferred but not required

• Strong work ethic and ability to work in a fast-paced team environment

• Alignment to our Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role. 

The Physical Side of the Role: Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.

Your Work Environment: Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Atkinson’s safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests. 

Atkinson offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $62,400 - 72,800. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.