Office Support

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Who you are：

Delivery office support for Alfa Laval offices, including reception, payment, supplier management and workplace maintenance, to support business fast and well.

为阿法拉伐办公室提供综合行政支持，包括前台接待、供应商管理、付款流程、办公环境优化等，为业务部门提供可靠高效的行政服务。

About the job：

Responsible for reception registration, switchboard calls and keep the reception area clean and presentable.

负责上海办公室前台接待、访客登记、接听总机电话，维护前台区域整洁美观。 

Maintain good office services for Shanghai office, including office supplies ordering, pantry service, cleaning, meeting room coordination, access card management, courier management, meeting support, etc.

负责上海办公室日常行政服务，包括办公用品采购、茶水间服务、清洁、会议室管理、门禁卡管理、快递管理、会议支持等。 

Maintain office facilities in good condition, cooperate with property management and vendors on repair requests and follow-up, and carry out regular office safety inspections.

维护办公设施设备正常运行，对接物业和外部供应商做好日常报修及跟进，定期开展办公室安全检查。

Coordinate with vendors and finance team to follow up the payment process to ensure compliance and data accuracy.

对接供应商和财务部门跟进付款流程，确保流程合规、数据准确。

 Other admin affairs arranged by department head.

部门领导安排的其他行政事务

What you know：

Knowledge & Skills

• College degree or above.
• 2-year experience in office admin.
• Quick to learn, responsible, and willing to take ownership.
• Good communication skills.
• Basic English skills.