Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What is your day to day?

• Coordinate and oversee preventive maintenance programs for HVAC, electrical, plumbing, carpentry, mechanical systems, and specialized laboratory and critical systems to ensure uninterrupted operations and equipment functionality
• Manage work order systems, tracking requests from initiation through completion while maintaining accurate documentation and communication with stakeholders
• Support work order management for in-house staff and vendors as necessary
• Conduct regular facility inspections and routine walkthroughs to identify potential issues, document findings, and ensure corrective work orders are generated to maintain the high standards required in a laboratory environment
  
• Serve as the primary liaison between building occupants, vendors, contractors, and the facilities management team to address service requests and resolve issues efficiently
• Proactively develop and manage client relationships, ensuring expected service levels are achieved and customer satisfaction is exceeded
• Monitor and maintain compliance with all health and safety, environmental, and risk management policies and procedures in conjunction with the area/site manager
• Ensure compliance with regulations specific to life science facilities including chemical storage, waste management, and emergency response protocols
• Follow established escalation procedures and incident reporting procedures
• Support the facilities manager in implementing short and long-term projects for the client
• Assist manager in achieving or exceeding financial targets and key performance indicators
• Comply with all requirements of the client contract and meet or exceed performance metrics
• Support the annual budgeting and quarterly forecasting processes and prepare monthly spend reports (actual vs. budget, variance analysis)
• Manage Purchase Orders associated with supported locations and support receipt of monthly contracts at the beginning of each month

Required

• High school diploma or equivalent, with 3+ years of experience in facilities management, preferably within life science, healthcare, or laboratory environments
• Strong understanding of building systems including HVAC, electrical, plumbing, and fire/life safety systems, with ability to communicate technical issues to non-technical audiences
• Demonstrated experience using computerized maintenance management systems (CMMS) and Microsoft Office Suite for work order management and reporting
• Knowledge of OSHA regulations and environmental health and safety practices applicable to laboratory and research facilities
• Excellent organizational and multitasking abilities with proven capacity to prioritize competing demands in a fast-paced environment
• Strong interpersonal and communication skills, with ability to build relationships across diverse teams and interact professionally with all levels of an organization3+ years of management experience along with budget allocation in a large industrial or commercial facility

Preferred qualifications:

• Associate's degree in Facilities Management, Engineering, or related field, or equivalent combination of education and experience
• Experience working in GMP (Good Manufacturing Practice), GLP (Good Laboratory Practice), or other regulated life science environments
• Familiarity with laboratory equipment, cleanroom operations, and specialized environmental controls required for sensitive research activities
• Professional certifications such as Certified Facility Manager (CFM), Facilities Management Administrator (FMA), or equivalent credentials
• Basic project management experience, including ability to coordinate small renovation or improvement projects from planning through execution
• Bilingual capabilities to support diverse workforce populations

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

50,300.00 – 66,500.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Madison, WI

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.