Administrative Assistant, Center for Faith and Justice - McCourt School of Public Policy - Georgetown University

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Administrative Assistant for the Center on Faith and Justice, McCourt School of Public Policy, Georgetown University, will provide high-level administrative support to the Director of the Center on Faith and Justice and assist with the daily operations of the Center. The ideal candidate will be organized, proactive, and skilled in managing logistics, scheduling, and communications. This role is essential to ensuring the smooth functioning of the Center’s activities and the Director’s commitments.

The Administrative Assistant provides executive, administrative, and analytical support to the Director in a wide variety of areas including: special projects, teaching and course administration, correspondence, maintenance of the Director’s calendar; planning, coordinating, and executing high-profile events on behalf of the Director; developing, supporting, and maintaining administrative support processes; working closely with, and providing support for, other Center staff; and problem solving for the day-to-day operations of the Center on Faith and Justice.

The Administrative Assistant will coordinate activities on behalf of the Director, serve as liaison to senior management across campus, assume primary responsibility for administrative support for the Center, identify issues or problems, prioritize tasks effectively, and work independently with a high level of confidentiality.  The Administrative Assistant will also be responsible for assisting with event planning and logistics—both on content as well as administratively.

Additional duties include, but are not limited to:

• Maintain and  manage the Director’s calendar, including meetings, speaking engagements and travel arrangements.

• Draft, review and manage emails, letters and other communication on behalf of the Director.

• Assist in preparing materials and logistics for speaking events, interviews and other public appearances.

• Oversee the day-to-day administrative operations, including ordering supplies, managing mail and maintaining office systems.

• Provide administrative assistance to other staff members as required and coordinate office supply and facilities requests.  Handle reimbursements for the Center.

• Act as the primary point of contact for inquiries directed to the Director and the Center.  Assist in updating and maintaining the Center’s digital platform with relevant content.

Work Interactions

This position reports to the Executive Director of the Center on Faith and Justice, and serves as liaison with University administration, University Deans, senior management, faculty, staff, students, alumni, industry partners and others in the Georgetown community. The position works closely with, and provides support for other staff at the Center on Faith and Justice.

The position will oversee the revenue and expenses related to certain projects and events that are funded through RGAs. This position will oversee 1-2 student workers.

Requirements and Qualifications

• Bachelor’s degree or equivalent experience in a related field.

• 0-2 years proven experience in administrative roles, preferably in nonprofit or mission-driven organizations or equivalent combination of education and work experience.

• Exceptional organizational and multitasking abilities with a keen attention to detail.

• Strong written and verbal communication skills.

• Proficiency in office software (Google Workspace) and scheduling tools.

• Experience in event planning and logistics coordination is a plus.

• Discretion and professionalism in handling confidential information.

• Interest in or commitment to the mission of the Center on Faith and Justice.

• Proactive and self-motivated with a problem-solving mindset.

• Ability to work collaboratively in a fast-paced environment.

• Strong interpersonal skills with a positive and flexible attitude.

• A passion for social justice, faith-based initiatives, and the public discourse surrounding these issues is desirable.

• Experience with social media is preferred.

• Familiarity with issues at the intersection of faith, justice, religion, politics, and policy.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.