Accounts Payable Specialist

Hohl Industrial Services, Inc. is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This position will play a key role in supporting the day-to-day financial operations of the company, with a strong focus on accounts payable, vendor management, invoice processing, payment processing, and maintaining accurate financial records.

The ideal candidate is someone who enjoys working with numbers, takes pride in accuracy, can manage multiple priorities, and is comfortable working with both internal departments and external vendors.

What You'll Do

Accounts Payable – Primary Responsibilities

• Process and maintain accounts payable transactions accurately and efficiently.
• Review, code, enter, and process vendor invoices in accordance with company policies and procedures.
• Perform vendor setup and maintenance, ensuring vendor information is accurate and up to date.
• Process and maintain accounts payable holds and follow up on outstanding items as needed.
• Maintain an accurate and organized open payable file.
• Process checks and assist with timely vendor payments.
• Research and resolve invoice and payment discrepancies by working with vendors and internal departments.
• Communicate with vendors and internal personnel regarding invoices, payments, account balances, and other A/P-related questions.
• Assist with year-end Form 1099 and Form 1096 processing.
• Help ensure accounts payable records are accurate, complete, and properly maintained.
• Support accounting processes and special projects, including account analysis, as assigned.

Additional Accounting Responsibilities

• Disseminate, collect, and record credit card, Home Depot card, and fuel card transactions.
• Process employee expense reports on a weekly basis.
• Manage and reconcile petty cash.
• Maintain and remit monthly rent payments for field offices.
• Assist with customer and internal project billing activities, including collaborating with Project Managers to generate billings and resolve issues.
• Assist with updating T&M billing templates and supporting system and process improvements.
• Support the month-end close process, including journal entries, account reconciliations, and analysis of financial data.
• Assist with the preparation of financial statements, including balance sheets, income statements, and cash flow statements.
• Assist with budgeting and forecasting activities by gathering information and preparing schedules.
• Provide support during internal and external audits by preparing schedules, gathering documentation, and responding to auditor inquiries.
• Participate in special accounting projects and perform other duties as assigned.

What We're Looking For

• Bachelor's degree in Accounting, Finance, or a related field preferred; an equivalent amount of directly applicable work experience may substitute for education.
• Previous experience in accounts payable or general accounting.
• Experience with vendor setup, invoice processing, payment processing, account reconciliation, and other A/P functions.
• Experience working with an ERP or accounting system.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills with the ability to manage multiple tasks and competing priorities.
• Strong problem-solving and analytical skills.
• Ability to communicate effectively and professionally with employees, vendors, clients, and other external contacts.
• Proficiency with Microsoft Office, particularly Microsoft Excel.
• Experience with Viewpoint, construction accounting, time-and-materials (T&M) billing, NYS M/WBE billing, or construction sales tax is a plus.

CPA and/or CCIFP certification is preferred, but not required.

Work Environment

This position is based in a professional office environment with standard business hours. The role involves routine office activities, computer work, and extended keyboard use.

Why This Role Matters

As an Accounts Payable Specialist, you'll be an important part of keeping Hohl Industrial's financial operations running smoothly. From ensuring vendors are paid accurately and on time to maintaining reliable accounting records, your attention to detail and organization will directly contribute to the success of our accounting team.

If you're an accounting professional who enjoys a hands-on role, takes ownership of your work, and wants to be part of a collaborative team, we'd love to hear from you!

Why Join Hohl Industrial Services?

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

Hohl Industrial Services is a certified AISC fabricator and erector. Additionally, we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by law.