Senior Administrator: Retirement Fund Payroll Administration

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Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

We are seeking a detail-oriented and analytical Retirement Fund Payroll Administrator to support the accurate administration of retirement fund contributions from participating employers. Unlike a traditional HR payroll role, this position focuses on the processing, validation, reconciliation, and allocation of retirement fund contribution data to ensure member records and fund accounts are updated accurately and in accordance with regulatory and service level requirements.

The role is responsible for validating employer contribution schedules, resolving contribution and member data discrepancies, performing financial reconciliations, and ensuring all contributions are accurately allocated within agreed service standards. The successful candidate will work closely with employers and internal stakeholders to maintain data integrity, ensure compliance with fund administration controls, and contribute to continuous process improvement within a high-performing retirement fund administration environment.

Key Responsibilities:

1. Contribution Processing

• Receive, validate, and upload payroll contribution schedules from participating employers.
• Ensure all contributions are processed accurately within service level agreements (SLAs).
• Identify and resolve data discrepancies, missing members, or salary mismatches before system upload.
• Liaise with employers for corrections or outstanding data.

2. Reconciliation and Allocation

• Perform monthly reconciliations between contribution schedules, payment amounts, and fund records.
• Investigate and clear unallocated deposits promptly.
• Escalate unresolved or complex discrepancies to the Team Leader / Compliance & Reconciliation team.
• Maintain a complete audit trail of all reconciliations and communications.

3. Data Quality and Controls

• Conduct monthly quality assurance checks on processed data.
• Participate in process improvement initiatives to enhance accuracy and efficiency.
• Adhere to internal controls and maintain confidentiality of member data.

4. Support and Leadership

• Assist the Team Leader with workload management and reporting as required.
• Contribute to a positive, accountable, and high-performing team culture.
  
  Key Skills/Experience/Knowledge
• Retirement Fund Payroll Experience essential
• Tertiary Qualification in Finance (advantageous) OR
• Previous experience in a financial/reconciliations role distinct advantage
• Finance knowledge (Suspense account knowledge advantageous)
• MS Excel (Intermediate)

 

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Microsoft Excel, Numerical Aptitude, Oral Communications, Payroll Processing, Report Review, Retirement Fund Administration

Competencies

Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Education

Bachelors Degree (B) (Required)

Closing Date

09 August 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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