Office Manager in Secondary School- Maternity Leave Cover

The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School as a maternity leave cover.  This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.
 

Reception, Security & Video Surveillance

• Greet visitors, assign badges, and manage visitor policy
• Oversee iPad door control system and reception area
• Handle phone system, FluentStream contact, and call logs
• Manage mail and deliveries
• Monitor and maintain daily operation of security cameras
• Maintain emergency procedures and documentation
• Prepare badges for staff/visitors in advance
• Keep staff directory up-to-date

Staff Management

• Arrange substitutes for absent staff per policy
• Inform staff of replacements/room changes by 8:30am

School Life

• Send welcome packets to new families
• Communicate key info (lunch, holidays) to parents/staff
• Track attendance and follow up on unexplained absences
• Coordinate student lunches and report accidents/incidents
• Coordinate students transportation between campuses
• Support campus events and manage printer/Xerox operations
• Assist new staff with software, track tech inventory
   

Student Medical

• Maintain and audit student medical files
• Act as First Aid responder, manage supplies, inform parents
• Update and share emergency medical plans with staff
• Support students with medical needs and coordinate with nurse

Skills required 

Confident, calm and respectful communication with students, parents, community and staff

• Rigor and great sense of organization
• Flexibility
• Discretion and confidentiality
• Initiative taker
• Computer skills (Powerpoint, Excel)
• CPR + First Aid training 
• Fluent English is required; French is a significant advantage.

 

Work Hours

July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break