Accounts Payable/Accounts Receivable Specialist

RECONCRAFT, a leading defense contract manufacturer of purpose-built workboats for military and government clients, is seeking a detail-oriented and proactive Accounts Payable / Accounts Receivable (AP/AR) Assistant. This role supports the procurement, accounting, and project controls teams in managing vendor invoices, payments, and customer transactions in a fast-paced, mission-critical environment.

The ideal candidate will be highly organized, capable of multitasking, and adept at navigating multiple financial systems and priorities while ensuring accuracy, compliance, and excellent vendor relations.

Key Responsibilities

Accounts Payable Duties:

• Monitor AP email daily, collect vendor invoices, and save them in weekly folders.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Verify that items on invoices have been received into Deltek Costpoint and that pricing matches purchase orders.
• Research and resolve discrepancies between invoice pricing and received items.
• Enter invoices into Webcon to be coded, using both legacy and updated entry methods.
• Perform coding and review coding by others on AP invoices.
• Assist with three-way matching for invoice payment.
• Source W-9 and ACH information from vendors as needed.
• Attach invoice, W-9, ACH, and purchase order documentation as required during invoice processing.
• Manage input into external vendor or customer timekeeping and accounting systems such as Exostar, Webcon, and SLATE.
• Assist procurement and receiving leads regarding invoices approaching 30-day due dates when items have not yet been received.
• Work to resolve any invoice-to-Deltek system discrepancies.
• Complete vendor credit applications in support of the procurement team.

Accounts Receivable Support:

• Maintain the tracking of AR milestone billing and update milestone worksheets.
• Enter AR payments into Webcon and third-party systems (Leidos, Exostar).
• Facilitate the collection and analysis of scorecard data for multiple projects.
• Maintain project code worksheet updates and other internal reporting.
• Assist with coding corrections in the automated payroll system.
• Support project controls in reconciling accounts and ensuring timely billing cycles.
• Provide backup documentation for customer inquiries or audits as needed.

Team Collaboration:

• Support the accounting, procurement, and project controls teams in financial and administrative tasks.
• Serve as a valuable stakeholder and problem solver through the Total ETO implementation project.
• Assist with Webcon entry updates for personnel change requests, contracts, periods of performance, and funding modifications.
• Participate in process improvement initiatives to streamline AP/AR workflows.

Qualifications

Education:

• Associate’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.

Experience & Skills:

• Detailed person with the ability to multitask effectively.
• 3+ years of accounts payable/receivable or general accounting experience in a manufacturing or government contracting environment preferred.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Deltek Costpoint, Webcon, Exostar strongly preferred.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and customer service abilities.
• Ability to work independently and collaboratively in a dynamic environment.
• High degree of accuracy and attention to detail in all financial transactions.
• Familiarity with vendor onboarding and compliance requirements (e.g., W-9, ACH setup).

Working Conditions

• Office-based within a heavy industrial manufacturing environment.
• Flexibility to work occasional overtime to meet critical deadlines.
• Minimal travel may be required.