Grant Accountant

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non-profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary:

The Grant Accountant provides financial accounting, billing, reporting, and compliance support for grants and contracts administered by the Massachusetts League of Community Health Centers (the League).

Reporting to the Senior Director of Grants, Contracts, and Billing, the Grant Accountant serves as a key financial partner to program leadership and staff, providing ongoing financial guidance, monitoring grant expenditures, ensuring accurate accounting and timely billing, and supporting compliance with contractual and funding requirements.

The position works collaboratively with Finance leadership and Program leadership to ensure financial transactions are accurately recorded, properly supported, and aligned with applicable grant agreements, organizational policies, and funding requirements.

Duties/Responsibilities: The following duties and responsibilities are not exhaustive, and responsibilities may evolve to meet organizational needs.

• Maintain accurate grant and contract accounting records in accordance with GAAP, funding requirements, and organizational policies.
• Review and reconcile grant expenditures, revenue, receivables, deferred revenue, and other financial transactions.
• Ensure grant expenditures are properly recorded, classified, supported, and compliant with funding agreements.
• Support monthly and year-end close activities, including reconciliations, accruals, journal entries, and documentation.
• Prepare and submit timely invoices, reimbursement requests, and financial reports in accordance with contractual requirements.
• Review grant expenditures for billing eligibility, allowability, and compliance with approved budgets.
• Reconcile grant billings, receivables, payments, and revenue to the general ledger and funding reports.
• Monitor outstanding receivables, billing schedules, and reimbursement activity to support timely collections.
• Identify, investigate, and escalate accounting discrepancies, billing issues, and financial risks to Finance leadership.
• Review subrecipient and contractor financial documentation, budgets, and reimbursement requests for compliance with contractual requirements.
• Support financial assessments of subrecipients and contractors and communicate concerns to the Grants Compliance Manager and program staff.
• Partner with program teams to provide financial guidance on grant expenditures, funding availability, billing, and reporting requirements.
• Coordinate with program staff to ensure financial activities align with contractual requirements and reporting deadlines.
• Maintain accurate financial documentation and audit trails to support audits, funder requirements, and internal reviews.
• Identify opportunities to improve grant accounting, billing processes, reconciliations, and internal controls.
• Maintain confidentiality of organizational and financial information.

Competencies/Skills:

Education/Experience:

• At least two years of experience with a Bachelor's degree in accounting or business administration, as well as knowledge of generally accepted accounting principles.
• Have knowledge of accounting practices and grants management