Grant Accountant

Description

SUMMARY OF JOB PURPOSE:

The Grant Accountant is responsible for the preparation, review, and submission of reimbursement requests and financial reports for federal, state, county, and private grant awards. This position is grant-funded and works independently to collect supporting documentation, reconcile expenditures, analyze grant budgets, ensure compliance with funding requirements, and coordinate with program and finance staff to maximize timely reimbursement of grant funds.

The specialist serves as a technical resource regarding grant regulations, cost allowability, documentation standards, and reimbursement methodologies while supporting organizational compliance with federal and local funding requirements.

*Job is eligible for partial-telework after a successful 90-day probationary period.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Reimbursement Preparation

• Prepare monthly, quarterly, and annual close-out reimbursement requests for federal, state, county, and private grants. 
• Compile and review supporting documentation for reimbursement submissions. 
• Verify expenditures are correctly allocated to grant funding sources. 
• Ensure reimbursement requests comply with grant agreements and funding requirements. 
• Monitor reimbursement deadlines and submission schedules.

Grant Financial Compliance

• Review expenditures for compliance with Uniform Guidance (2 CFR Part 200), grant agreements, and agency requirements.
• Ensure costs submitted for reimbursement are allowable, allocable, reasonable, and properly documented.
• Research and interpret federal, state, and local grant regulations.
• Identify and resolve compliance issues prior to submission.

Budget Monitoring and Reporting

• Monitor grant budgets, expenditures, and available funding balances.
• Reconcile grant expenditures against accounting records.
• Assist departments in understanding grant spending limitations.
• Prepare expenditure analyses and budget-to-actual reports.

Financial Reporting

• Prepare grant financial reports required by funding agencies.
• Support annual audits, single audits, and monitoring reviews.
• Assist with upcoming year grant budgets and current year grant closeout activities.
• Maintain financial grant files and documentation in accordance with retention requirements.

Collaboration

• Work closely with Accounting, Program Supervisors and senior and Leadership.
• Explain funding requirements and supporting documentation standards to program staff.
• Liaise with regulatory bodies, funding partners, key stakeholders, external auditors, and internal departments. 
• Plan and conduct a variety of comprehensive audits in following generally accepted auditing standards and requirements. 
• Examine records, historical data, policies and procedures and other documentation. 
• Contributes to the efficiency and effectiveness of the Accounting Department by offering suggestions as an active member of a work team. 
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. 

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• Bachelor’s degree in finance, accounting, business management, or related field (required).
• Minimum four (4) years of progressively responsible experience in grant administration, grant accounting, nonprofit finance, or governmental accounting (required).
• Minimum three (3) years preparing reimbursement requests for state or federal grants.
• Experience with nonprofit organizations managing multiple government-funded grants.
• Experience with Uniform Guidance (2 CFR Part 200) and in supporting annual audits and grant monitoring reviews.

Preferred Experience:

• Experience with HUD-funded grants.
• Experience with ESG, CoC, RHY, HHS, SAMHSA, or county-funded contracts.
• Experience working within nonprofit organizations exceeding $3 million in annual federal grant expenditures.

Required Knowledge and Skills

Knowledge of:

• Uniform Guidance (2 CFR Part 200)
• Federal grant reimbursement processes
• Grant budget management and financial methodologies
• Cost allocation methodologies
• Internal controls
• Single Audit requirements
• Documentation and record retention requirements.

Skill in:

• Reviewing financial and operational documents according to standard audit practices.
• Performing standard problem definition and resolution activities.
• Interpreting, applying and explaining applicable Generally Accepted Accounting Principles (GAAP).
• Preparing clear and concise reports, correspondence and other written materials.
• Organizing own work, setting priorities and meeting critical deadlines.
• Using initiative and independent judgment within established procedural guidelines.
• Performing professional-level analytical and programmatic work.
• Communicating effectively in oral and written forms.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada driver’s license
• CPR and First Aid training within six (6) months of date of hire

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Mobility to work in an office setting, use office equipment; stamina to sit, stand and walk for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.