Finance Assistant

About LEWIS
The company is an integrated communications agency that has gone from start-up to multi-national in a little over two decades. The company now rank in the top 40 agencies worldwide with 26 offices and 500+ employees. Its success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions. Its people, agency and campaigns have won many prestigious awards in the last 18 months including Cannes Lions, Holmes Report, ICCO, PRCA.
Central to the growth has been the policy of reinvestment, with the majority of profits returning to the company to propel development. This is possible because the company is independently owned.

TEAM LEWIS has four offices in Southern Europe (SE) region based in Milan, Madrid, Barcelona and Lisbon. We are looking for a full-time Finance Assistant to join our team.

Purpose of the role

As Finance Assistant, you will deal on a daily basis with all the tasks involved in running a correct business administration. You will provide an effective and efficient Finance support to the Southern Europe offices of TEAM LEWIS delivering a high level of service and advice consistent with company and legal requirements. Also, you will work closely with the Global Finance team based in London (our HeadQuarter), Germany, France and Benelux. We expect this person to be based in Lisbon. In addition, the ideal profile for this role is a junior person with a couple of years of accounting experience and bookkeeping orientation.

Key Responsibilities

• Managing accounting processes (including raising suppliers invoices, purchase orders, treasury and cash management, credit control, accounts payable, accounts receivable, banking, cashbook, reconciliations)

• Timely monthly and year-end closing

• Meeting financial deadlines (including invoicing and VAT returns)

• Proper procedure regarding debtor and creditor management

• Preparing financial reports

• Raising any improvement processes within the finance operation

• Coordination with Global Finance team members

Other Responsibilities

• Supports Finance, Operations and HR on driving forward initiatives and projects in the region

• Responsible for finance processes for the region to be compliant with TEAM LEWIS Finance policies: cost authorisations, purchase orders, documents and forms required

• Contributes and supports the continuous improvement of Finance systems, practices and policies

• Trains and educates non-finance colleagues to ensure finance processes and correctly fulfilled

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

About you

• 1-2 years of accounting experience

• Experience of all core accounting processes (raising supplier invoices, credit control, accounts payable, banking, cashbook, reconciliations)

• High English written and oral communication skills are essential, German is a plus

• IT literate with a good working knowledge of Microsoft Excel

• Knowledge of Netsuite is a plus

• Ready to work with international teams, based in different offices

• Well organized, strong ability to prioritize, common sense and pragmatic approach

• Energetic, confident, charismatic - a team player

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

TEAM LEWIS may use Orbital, our secure proprietary technology platform, to support parts of our application and interview process at various stages of your candidacy.

TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive.