Marketing Project Manager – Full Time, Houston, TX

JOB SUMMARY:

Race Rock is seeking an experienced, hands-on Marketing Project Manager to move trade shows and events, giveaway programs, website and digital marketing, and communications projects from planning through completion. Working directly with the Marketing Director, you will turn priorities into clear plans, coordinate internal contributors and external partners, and deliver accurate work on schedule and within approved budgets.

You will also own practical marketing operations, including branded merchandise, shipping, inventory, hotel coordination, and event readiness. This role suits someone who enjoys both managing projects and completing the details that make them successful.

Events and marketing operations

• Manage logistics for trade shows, customer events, industry meetings, and company marketing events, including registrations, hotel reservations, rooming lists, vendors, signage, materials, setup schedules, and follow-up.
• Own swag and promotional product workflows: sourcing, quotes, size and quantity collection, approval routing, ordering, storefront requests, inventory, restocking, and vendor issue resolution.
• Prepare or coordinate packing, shipping labels, shipment tracking, delivery confirmation, event returns, and organized storage of marketing supplies.
• Coordinate with HR and internal requestors on approved new-hire kits, recruiting giveaways, and employee merchandise programs; maintain clear request and fulfillment records.
• Support event lead capture, contact organization, reporting, and timely handoff to the appropriate sales or internal team.

Website and digital projects

• Own project schedules, deliverables, dependencies, trackers, review cycles, and launch checklists for website improvements and other approved digital initiatives.
• Coordinate web agencies, developers, internal subject matter experts, and stakeholders; prepare actionable briefs, gather product information and assets, and follow through on outstanding decisions.
• Make approved CMS updates to pages, images, links, forms, documents, and resource libraries. Maintain content accuracy and consistent presentation across desktop and mobile.
• Coordinate testing of navigation, forms, downloads, page content, and mobile usability; document defects and confirm corrections before release.
• Support basic on-page SEO and website reporting, coordinating technical work with web partners.
• Support marketing execution using Zoho Marketing Plus: organize contacts and segments, coordinate email campaigns, track leads, maintain campaign records, and compile performance reports.
• Build, test, and maintain approved automation workflows for campaign follow-up, internal notifications, and recurring tasks; coordinate data flows and lead handoffs with Sales, IT, and implementation partners.
• Use AI tools to assist with research, content drafts and repurposing, project briefs, and reporting. Verify accuracy, follow brand standards, protect confidential information, and route materials for approval.

Marketing execution and project ownership

• Create practical project plans with owners, budgets, deadlines, and approval steps. Maintain a consolidated calendar and provide concise updates on progress, risks, and decisions needed.
• Coordinate approved social media messaging and publishing; monitor comments, direct messages, and mentions, respond to routine inquiries using approved guidance, and route sales inquiries, recruiting questions, and sensitive issues to the appropriate team. Track follow-up through resolution and maintain a consistent brand voice.
• Draft or adapt routine copy, proofread materials, organize creative assets, and coordinate designers, printers, photographers, and other vendors within established brand direction.
• Track quotes, commitments, invoices, and approved spending; flag scope changes and budget risks before committing additional funds.

Required qualifications

• 5+ years of relevant marketing execution and project management experience, including independently delivering website or digital marketing projects.
• Hands-on CMS experience and a demonstrated ability to coordinate content, web partners, approvals, testing, and launch activities.
• Strong organization, writing, proofreading, vendor communication, and practical problem-solving skills. Ability to manage competing deadlines and raise issues with proposed solutions.
• Experience managing budgets, production schedules, external vendors, and event or marketing logistics; willingness to perform hands-on merchandise and shipping work.
• Proficiency with Microsoft 365 and project tracking tools such as monday.com; hands-on experience with CRM, email marketing, segmentation, reporting, and basic automation workflows.
• Practical experience using AI tools to improve marketing execution, with sound judgment in reviewing outputs and handling company information.
• Experience managing business social media accounts, including publishing, monitoring engagement, and handling comments and direct messages professionally.
• Ability to work full-time on-site in Houston and support occasional local travel and event work outside normal business hours with advance coordination.

Preferred qualifications

B2B, industrial, manufacturing, infrastructure, or construction marketing; trade shows; multi-business or multi-brand environments; website migrations; Zoho Marketing Plus and Zoho CRM; basic SEO and analytics; Adobe Creative Cloud; video editing tools such as CapCut. Experience with comparable CRM and marketing automation platforms is welcome, with willingness to learn Zoho. A relevant bachelor’s degree or equivalent practical experience is preferred. PMP certification is optional.

Conditions of Employment

• Successful completion of applicable post-offer, pre-employment requirements.
• Ability to maintain a valid driver's license and meet company driving requirements when travel is required.

Equal Opportunity Statement: We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.