Legal Administrative Assistant/Legal Secretary

GENERAL SUMMARY
Provides legal administrative assistant support to assigned department. Reports to Administrative Assistant Supervisor on administrative matters such as training, coverage schedules, and time off and attorneys for specific legal matters.

ESSENTIAL JOB FUNCTIONS*

• Prepares documents, electronically and manually, as assigned.
• Scans, photocopies, and files documents.
• Processes incoming and outgoing paper and electronic correspondence.
• Proofreads prepared materials for correct grammar, spelling, punctuation, and format.
• Tracks all case-related correspondence, emails, and events in electronic docketing system.
• Organizes and maintains electronic case files.
• Monitors and meets deadlines.
• Screens calls for attorneys.
• Processes electronic filing of correspondence, pleadings, motions, and exhibits with the Massachusetts Board of Bar Overseers, the Supreme Judicial Court for Suffolk County, and the Supreme Judicial Court of Massachusetts.

OTHER DUTIES AND RESPONSIBILITIES

• Performs additional duties as assigned.

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• High School diploma or equivalent. 
• Minimum two years of administrative assistant office experience strongly preferred.
• Demonstrated proficiency with Microsoft Office suite, including Microsoft Word.
• Demonstrated written and oral communications skills.
• Demonstrated ability to work effectively with others.
• Proofing skills.
• Proven organizational skills.
• Ability to work in deadline-driven, fast-paced office environment.
• Ability to maintain high level of confidentiality.
• Demonstrated ability to build rapport within the office and with the people and communities served, particularly underrepresented populations.

SUPERVISORY RESPONSIBILITY

• No supervisory responsibility.

WORKING CONDITIONS/PHYSICAL DEMANDS 

• The Office of Bar Counsel currently operates in a hybrid work environment.   

• Normal office working conditions including frequent sitting and computer monitor use. Occasional lifting up to 25 lbs. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.   

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis. 

COMPENSATION AND BENEFITS 

Legal Administrative Assistants are members of the OPEIU, Local 6, AFL-CIO collective bargaining unit, and the salary and benefits are negotiated and set-forth in the collective bargaining agreement.  The starting salary range for the Legal Administrative Assistant role is $60,398.00 – $74,903.00 based on experience.  

Applications and Inquiries 

The BBO provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, veteran status, disability, or genetics. In addition to federal law requirements, the BBO complies with applicable state and local laws governing nondiscrimination in employment. As a unionized workplace, the BBO respects the rights of its employees under the existing collective bargaining agreement between the BBO and the union that represents them, OPEIU Local 6, AFL-CIO, and applicable labor law. 

People from all backgrounds, including those from marginalized communities, are valued in every aspect of our work. Diverse candidates, including veterans and individuals with disabilities are encouraged to apply. Confidential applications to include a letter of interest and a resume may be submitted in confidence.