Administrative Assistant

Job SummaryThe Administrative Assistant provides day-to-day office and administrative support to ensure the smooth operation of the architectural practice. This role supports architects and project teams through effective coordination, documentation, communication, and office management. Key ResponsibilitiesManage front desk duties, phone calls, emails, and client inquiriesSchedule meetings, coordinate calendars, and manage appointmentsPrepare, format, and file architectural documents, correspondence, and reportsAssist with project documentation, submissions, and record keepingMaintain office supplies, equipment, and general office organizationSupport invoicing, expense tracking, and basic accounting tasksCoordinate courier services, printing, and document distributionMaintain client and project databasesAssist with proposal preparation and general administrative tasks as required Requirements & QualificationsProven experience in an administrative or office support roleStrong organizational and time-management skillsExcellent written and verbal communication skillsProficiency in Microsoft Office (Word, Excel, Outlook); familiarity with design/office software is an advantageAbility to multitask and work in a fast-paced professional environmentHigh attention to detail and confidentialityExperience in an architecture, construction, or design firm is a plus Key CompetenciesProfessional demeanor and client-focused attitudeStrong coordination and follow-up skillsAbility to work independently and as part of a team About Us  Jensen/Ptaszynski Architects is proud of our years of successful and award-winning architectural practice in the San Francisco Bay Area. We strive to build solid, long-term relationships with our clients based on trust and understanding.    Our firm has more than thirty years of experience designing a broad range of building types. We have especially deep roots in custom residential architecture, with a breadth of experience in commercial, retail, industrial and multi-family housing. This background has led us to a practice which addresses each architectural design on a unique basis. Each project is evaluated and designed in terms of its own individual needs and opportunities. We manage this in a collaborative manner, playing to the strengths of each of our staff members, and with extensive dialog with our clients.