Administrative Coordinator

Role Description

What you'll do: Administrative Coordinator is responsible for providing comprehensive administrative support to Principals and Managers, ensuring the smooth functioning of day-to-day tasks. The role involves managing calendars, travel, meetings, office coordination, and supporting employees with administrative queries, while working independently with minimal supervision.

 

• Manage and maintain schedules for Principal and Manager.
• Make travel arrangements, including booking flights, cars, and boarding and lodging.
• Provide real-time scheduling support, including booking appointments and managing conflicts.
• Handle general office tasks and day-to-day administrative activities.
• Manage expense filing and related documentation.
• Coordinate inter-office requirements across India and global offices.
• Oversee time entry management for Principals and Managers.
• Assist employees with administrative queries and direct them to the appropriate point of contact.
• Organize team dine-in / dine-out arrangements.
• Manage meeting room reservations.
• Prepare agendas and plan for client and other internal meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Set up and oversee administrative policies and procedures for the office and/or organization.
• Interpret and implement administrative and operating policies and procedures.
• Arrange mementos / gifts for clients.
• Coordinate internal / external conferences / meetings at hotels or other venues.
• Coach junior team members and guide them in their day-to-day work.
• Manage logistics for office-level events and leadership visits

 

What you’ll bring:

• Graduate in any discipline or Diploma in Business Administration .
• At least 4–5 years of administrative experience.
• Computer literate, with proficiency in Microsoft Outlook (calendar), Word, Excel, and PowerPoint.
• Possesses a pleasant disposition and professional mannerism.
• Good spoken and written English.
• Able to work independently with minimum supervision
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach