Operations Administrator (Oostburg, WI)

Company Overview

Tank Holding Corporation has become the market leader and manufacturer of rotationally molded poly and welded steel bulk storage and material handling products in North America. Tank is growing rapidly and is always working to expand its capabilities and diversify product offerings consistent with the company values of growth and service to its customers.

Job Summary We’re looking for an Operations Coordinator to join the Tank team! Working closely with the Inventory and Operations team, you’ll be leading a new team and enforcing processes to ensure we have accurate inventory records and help us stay compliant with regulations and company policies.

This job is for you if…

• You are detail oriented and love bringing order and process improvements.
• You are a sound communicator and manager in business daily operations to ensure efficiency
• You thrive in a fast-paced environment and enjoy collaboration.
• You have good time management prioritizing and multitasking abilities
• You are excellent at planning and executing operational plans
• You are methodical about analyzing processes, materials management and systems to fully understand their functions

Key Responsibilities

Core E-Commerce & Customer Account Operations

• Manage e-commerce fulfillment: Optimize efficiency and accuracy of picking and shipping processes for assigned customer accounts.
• Serve as primary liaison: Act as the main operational contact for dedicated accounts to resolve order issues, track deliveries, and address inventory discrepancies.

Shipping, Receiving, & Quality Control

• Inspect incoming freight: Audit material shipments for physical damage, quantity verification, and order accuracy.
• Execute ERP transactions: Complete necessary system entries and reconcile receiving discrepancies across digital records and physical inventory.
• Coordinate freight documentation: Prepare precise shipping documents and streamline logistics coordination.

Inventory Control & Reporting

• Oversee inventory data: Support management of records affecting inventory planning, stock control, and production scheduling.
• Generate operational metrics: Prepare and distribute daily production quality and productivity reports to leadership.
• Govern cycle count programs: Define and enforce robust inventory control procedures, including daily physical cycle counts.
• Analyze inventory variances: Reconcile physical counts against system data and conduct root-cause analyses on shortages.
• Optimize facility layout: Maintain a clean, organized warehouse footprint to ensure safe and efficient counting environments.

Continuous Improvement & Administration

• Drive site KPIs: Lead continuous improvement initiatives to enhance safety, quality, delivery metrics, cost structures, and cash flow.
• Deliver cost reductions: Identify and implement strategic cost-saving opportunities within site operational expenses.
• Provide cross-functional support: Assist with daily office operations and complete specialized tasks assigned by senior leadership.

Knowledge, Skills and Abilities

• Required experience: 3+ Years’ related experience required
• Education: Associates/bachelor’s degree in business administration preferred
• Ability to multitask as demands of the role require to work on multiple projects at once
• Strong project management and collaboration skills

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Occasional, represents 1 to 33% or 1-2 hours of an 8-hour work day.
• Frequently, represents 34 to 66% or 2 1/2 to 5 1/2 hours of an 8-hour work day.
• Regularly, represents 67 to 100% or 6 to 8 hours of an 8-hour work day.
• While performing the duties of this Job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision and peripheral vision.
• Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; toxic or caustic chemicals and outside.

Travel

The percentage of travel is minimal. It may require the use of a personal vehicle with mileage reimbursement.

AAP/EEO Statement

Tank Holding provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.