Administrative Assistant

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Summary

As an Executive Assistant to the Manufacturing Plant Manager, you will play a crucial role in supporting the efficient operation of the manufacturing facility. Your primary responsibility will be to coordinate internal and external communications for the Baxter Malta plant, as well as provide administrative and organizational assistance to the Plant Manager and Malta Senior Leadership Team, enabling them to focus on their core responsibilities and overall plant performance

What you'll be doing

• Responsible for the execution of the internal communication plan.

• Actively participate in strategies that promote the company's culture of engagement.

• Provides support to departments in the execution of internal communication campaigns.

• Supports management in tasks related to the management of public relations and corporate communication.

• Prepare and organize documents, reports, and presentations as required.

• Handle external phone calls, emails, and correspondence on behalf of the Plant Manager, when required.

• Maintain confidential and sensitive information with discretion.

• Organize and manage documents, records, and data related to plant operations.

• Act as a liaison between the Plant Manager and various internal and external stakeholders.

• Communicate instructions, updates, and priorities effectively within the team.

• Arrange travel itineraries, accommodations, and transportation for the Plant Manager and Senior Leadership team.

• Manage travel-related expenses and reimbursements.

• Coordinate and prepare for meetings, including agenda creation, room setup, materials distribution and other logistical activities.

• Record meeting minutes and follow up on action items.

• Help prioritize tasks and deadlines for the Plant Manager, ensuring timely completion of critical assignments.

• Assist in the execution of special projects and initiatives related to plant improvement or efficiency.

• Maintain office supplies and ensure a clean and organized work environment.

• Handle basic office administrative tasks.

What you'll bring

• Bachelor's degree or equivalent of 3 years of work experience preferred.

• Proven experience in administrative or personal assistant roles.

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Proficiency in office software (e.g., Microsoft Office Suite).

• Ability to handle confidential information with discretion.

• Flexibility and adaptability to changing priorities.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The minimum salary for this position is €24,000.00 ​annually. Your initial pay could be at the minimum or higher based on skills and expertise, experience, and other relevant factors, all of which are subject to change. This position may also be eligible for competitive benefits, discretionary bonuses, and/or long-term incentive. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.