ADMINISTRATIVE ASSISTANT - DEFENCE

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few   

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning, training and development, and much more... 

Explore the BDC Way in our Culture Book

POSITION OVERVIEW

BDC is looking for an Administrative Assistant to support the Senior Vice-President, Defence Strategy, and its leadership team. The ideal candidate enjoys working in a stimulating environment focused on mission, impact and results. The candidate demonstrates excellent judgment, a high level of discretion and has strong communication, coordination and organizational skills, while effectively managing multiple priorities simultaneously.

You will succeed in this role if:

• You enjoy supporting a senior management team in an executive context
• You enjoy ensuring the rigorous follow-up on administrative and strategic files
• You are comfortable managing a wide variety of activities and stakeholders
• You are known for your discretion, diplomacy and professionalism

CHALLENGES TO BE MET

• Support the SVP Defence and his management team, in various administrative tasks, including:
  • Proactive management of a complex schedule, including planning, prioritizing and optimizing meetings, taking into account business issues, timelines and changing priorities
  • Planning and coordination of business travel and external engagements
• Coordinate meetings, including team meetings (e.g., multiple stakeholders, various directorates, different time zones, external guests, management committees, candidate interviews, etc.).
• Prepare agendas and follow up on actions resulting from senior management meetings, management committees and external engagements.
• Anticipate the needs of the SVP by proactively following up on priority files and managing incoming information with discernment.
• Ensure rigorous monitoring of invoice processing and expense account management.
• Effectively manage competing priorities, proactively process requests and ensure their completion within often tight deadlines.
• Act as a liaison to promote smooth communication between the SVP and teams
• Collaborate closely with other Executive Assistants and participate in various cross-cutting initiatives.
• Develop and maintain relationships with internal and external partners to support the coordination of information and the advancement of projects.
• Handle highly confidential information (financial reports, strategic documents, executive correspondence).
• Perform any other tasks related to the nature of the position.

WHAT WE ARE LOOKING FOR

• College diploma in business administration or a related field
• Minimum of 5 years of experience in an administrative support role to senior management
• Knowledge or interest in the defence sector and the ecosystem supporting it (an asset)
• Strong coordination and priority management skills in a demanding environment
• Excellent interpersonal skills and ability to build relationships with high-level stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to evolve in a high-tempo executive environment
• Excellent communication skills, oral and written, in both official languages (French and English)
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Comfortable with new technologies and artificial intelligence tools, such as Copilot

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [email protected].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.