Office Assistant I - Mail Room

Duties:  The Office Assistant I performs a variety of administrative duties and provides technical support for the Purchasing Department. Assists Purchasing staff by performing paraprofessional support functions, which requires exercising judgment in the selection, consideration, and application of rules and regulations on procurement matters. Sorts incoming mail for distribution, processes postage and dispatches outgoing mail both for City departments and USPS mail. Reproduces copies of print job submitted by City departments, which may include binding, laminating or booklet making. Receives and sorts mail according to destination and prepares it for distribution. Distributes mail to various departments located in City Hall. Delivers mail daily to outlying City facilities once daily. Readdresses undeliverable mail bearing incomplete or incorrect address. Weighs mail to determine that postage amount is correct and process outgoing mail using postage meter. Examines outgoing mail for correctness, seals envelopes by hand or machine. Performs data entry, manipulation and retrieval. Conducts necessary research in response to questions and requests for advice/assistance on procedures and rules. Operates high-speed photocopiers and assembles into final format. Operates folding/stuffing machine. Arranges for delivery of completed print jobs. Handles UPS, Federal Express and US Postal Service delivery processes. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Performs other related duties as required or as directed by supervisor.

Qualifications: High school diploma or General Education Degree (GED) supplemented by courses/seminars in business/office administration or related field. Minimum one to two years' experience in administrative work or office management or equivalent combination of education and experience. Must be able to demonstrate experience using Microsoft Word and Excel. Class C Texas Driver's License in good standing, good driving record.

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service – four weeks of vacation per year.
  • From 21 to less than 26 years of service – five weeks of vacation per year.
  • From 26 years of service and up – six weeks of vacation per year.