Executive Assistant, Engineering

Job Description

EXECUTIVE ASSISTANT, ENGINEERING

Victoria or Vancouver Lower Mainland

 

 

The Opportunity

At BC Ferries, our people help connect coastal communities every day. Behind every successful executive leader is a trusted partner who anticipates needs, solves problems before they arise, and ensures priorities move forward seamlessly.

 

We are seeking a highly experienced Executive Assistant to support our Vice President, Engineering. In this pivotal role, you'll provide executive-level support to one of BC Ferries' most complex and strategically important portfolios, serving as a trusted advisor, strategic coordinator, and key contributor to the success of the Engineering leadership team.

 

This is far more than a traditional administrative role. You'll manage competing priorities with confidence, exercise exceptional judgment and discretion, coordinate sensitive and high-profile initiatives, and anticipate executive needs before they arise. Your ability to build strong relationships, navigate complexity, and keep operations running smoothly will be essential to the success of both the Vice President and the broader Engineering division.

 

If you're an experienced executive support professional who thrives in a fast-paced environment, enjoys working at the executive level, and takes pride in delivering exceptional administrative and operational support, we'd love to hear from you.

 

The Role

Reporting directly to the Vice President, Engineering, you add value by key areas of oversight such as:

• Providing professional, proactive, complex, confidential executive administrative support while anticipating needs, managing competing priorities and time-sensitive matters, identifying challenges and implementing effective solutions;
• Managing a highly active and dynamic executive calendar, coordinating meetings, appointments, travel, and key priorities while independently making scheduling decisions to optimize the Vice President's time;
• Serving as a trusted liaison between the Vice President's office, Engineering leadership, internal stakeholders, and external partners, fostering effective communication and maintaining strong, credible relationships;
• Anticipating upcoming priorities, commitments, and deadlines to ensure the Vice President is well-informed, fully prepared, and appropriate follow-up actions are completed;
• Coordinating all aspects of executive travel, including itineraries, accommodations, logistics, and expense reporting, ensuring compliance with corporate policies and procedures;
• Applying extensive knowledge of organizational policies, procedures, and business practices to support executive operations and advance divisional objectives;
• Handling highly confidential and critical information with discretion, professionalism and sound judgment;
• Supporting strategic initiatives and special projects, including preparing and coordinating Board materials, executive reports, and confidential documentation;
• Researching, gathering, analyzing, and compiling information to support executive decision-making, presentations, meetings, and discussions with senior leaders, external stakeholders, and departmental teams;
• Preparing, reviewing, editing, and coordinating high-quality correspondence, reports, presentations, briefing notes, and other executive communications;
• Planning and coordinating leadership forums, speaking engagements, conferences, and large-scale departmental events while ensuring all logistics, materials, and support requirements are in place;
• Representing the Vice President, as delegated, by responding to inquiries, managing correspondence, and maintaining effective communication with leaders, colleagues, and external stakeholders;
• Exercising sound judgment in making administrative decisions, determining priorities, managing executive correspondence, and coordinating complex scheduling requirements within established guidelines;
• Managing the Engineering division's annual operating budget, including monitoring expenditures, preparing variance analyses, processing invoices and purchase orders, and coordinating monthly expense reporting;
• Organizing, maintaining, and safeguarding executive records, confidential documents, and departmental files to ensure accuracy, accessibility, and compliance with record management practices;
• Providing guidance, coordination, and functional support to administrative team members, fostering collaboration and consistency across the department;
• Working independently with minimal supervision while demonstrating initiative, adaptability, exceptional organizational skills, and a commitment to delivering high-quality executive support;

 

What you bring to the team

• A certificate or diploma in Business or Office Administration or a related discipline
• A minimum of 7 - 9 years of experience in a senior administrative or executive support role
• Confident, professional presence with an assertive, engaging interpersonal style
• Excellent interpersonal skills
• Agile decision-making and judgement within a fact paced, dynamic environment, often working with tight deadlines
• Ability to manage and prioritize multiple projects simultaneously while demonstrating composure and confidence
• Superior communication skills, both written and verbal
• Well defined ability to work independently with accountability and discretion
• Strong ability to proactively address issues and resolve problems, making appropriate recommendations and proposing solution alternatives using sound judgement
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) and SharePoint

 

What we offer

This is a regular full-time position with a target salary range of $66,500 - $83,100 per annum. The starting salary is determined based on the successful candidate’s knowledge, experience and internal equity.

 

Taking care of our employees is a top priority for us, and to do that, we offer benefits that help you stay healthy in all ways. Some of our great benefits include:

• Career development and learning opportunities
• Competitive compensation and comprehensive benefits
• Defined benefit Public Service Pension Plan
• Minimum four weeks’ vacation
• Hybrid work flexibility
• Wellness programs and employee discounts

 

Join us!

If this sounds like your next great career move, please submit your cover letter and resume as one combined PDF document by August 02, 2026 at 11:59pm.

 

"We sail to serve and connect the people and the coast of BC”

At BC Ferries, our people are at the heart of delivering safe and reliable service along 1,600 km of coastline. Every day, we connect communities and move tens of thousands of passengers and vehicles across our 25 routes through the dedication, expertise and hard work of our teams. Guided by a shared commitment to safety, service, inclusion, and local commitment, we offer meaningful work, opportunities for growth, and the chance to make a positive impact. Whether you work onboard our vessels, in our terminals or behind the scenes, you'll play an important role in connecting people, supporting communities, and keeping coastal BC moving.

 

We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

 

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.