Director of Fiscal Compliance

Description

Position Summary

The Director of Fiscal Compliance provides strategic leadership and oversight to ensure the organization’s financial operations, expenditures, and reporting comply with internal policies, funding requirements, and local, state, or federal laws and regulations. This position is responsible for developing, implementing, and maintaining a comprehensive fiscal compliance program that promotes accountability, strengthens internal controls, mitigates financial and regulatory risk, oversees internal and external audits and ensures compliance with grant, contract, and funding requirements. This position partners with leadership and external stakeholders to foster sound fiscal stewardship and regulatory compliance.  

Essential Functions

Fiscal Compliance Program Oversight and Reporting

1. Lead the organization’s fiscal compliance program by monitoring financial activities for adherence to applicable laws, regulations, funding requirements, and organizational policies.
2. Develop and manage an annual risk-based fiscal compliance monitoring plan for grants, contracts, subrecipients, and key financial processes.
3. Review and approve monitoring reports, findings, corrective action plans, and compliance reports before submission to leadership, auditors, or funding agencies.
4. Review financial transactions, budgets, and reports to ensure adherence to applicable fiscal policies and funding guidelines.
5. Advise leadership and departments on compliance risks, corrective actions, and funding requirements.
6. Prepare, review, and submit accurate financial and compliance reports to management and funding agencies.

Internal Controls and Risk Management

1. Design, implement, and periodically evaluate internal control systems that safeguard organizational assets and ensure accurate financial reporting.
2. Oversee ongoing risk assessments and fiscal monitoring activities; identify control weaknesses, areas of financial risk and fraud, and potential noncompliance; recommend corrective actions to mitigate risks.
3. Conduct internal compliance reviews and audits to evaluate the effectiveness of financial controls and operational processes and policies.

Policy Development and Organizational Training

1. Develop, implement, and maintain fiscal policies, compliance procedures, and monitoring tools consistent with regulatory and funding requirements.
2. Lead training to staff on financial regulations, reporting standards, and compliance best practices.

Audit Management

1. Lead and the planning, preparation, and coordination of internal and external financial audits, funder monitoring visits, and regulatory reviews.
2. Serve as the primary point of contact for auditor and funding agency inquiries and ensure timely responses.
3. Oversee follow-up on audit and monitoring findings and verify that corrective actions are implemented and closed. Maintain comprehensive documentation that supports audit trail and organizational transparency.

Financial Documentation and Compliance Administration

1. Ensure the accuracy, completeness, and integrity of financial records and compliance documentation.
2. Establish and monitor record retention practices in accordance with organizational policies, retention guidelines and legal requirements.
3. Maintain documentation that provides a clear audit trail of all financial transactions, compliance activities, and funding sources.

Oversee departmental staff, including all personnel-related functions, including recruitment and selection, performance coaching and evaluation, training, staff development, motivation, communication, and building of a shared vision.

Requirements

Education/Professional Experience

Bachelor’s Degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field (Master’s preferred) or related field with 5 to 7 years of progressive experience in financial compliance, auditing, or fiscal management and 5 years in a senior leadership or director-level role demonstrating strategic planning and staff oversight. Professional certification (CPA, CFE, CGFM, or similar) preferred. Or, any combination of education and experience determined to be acceptable. 

Skills & Qualifications

• Demonstrated experience with federal, state, or local government funding with external audit, or funder monitoring 
• Strong knowledge of accounting principles, OMB Uniform Guidance, and GAAP
• Excellent analytical, organizational, and problem-solving skills
• Advanced proficiency in financial management software or ERP systems and Microsoft Excel
• Exceptional attention to detail and integrity in handling sensitive financial information
• Ability to communicate complex compliance matters clearly to leadership, staff, auditors, funders, and external partners
• Strategic mindset and excellent leadership skills to pursue a shared vision, drive change and efficiencies and manage staff
• Ability to train, motivate and build a cohesive team
• Ability to build solid relationships that engender trust
• Excellent oral, written, and interpersonal skills
• Ability to interact effectively with all levels of staff, subcontractors, vendors, and government agencies

Equal Opportunity Employer

Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, national origin, ancestry, religion, sex (including sexual orientation, transgender status, and gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.