Director of Strategic Portfolio Management and PMO

GENERAL PURPOSE AND SCOPE OF POSITION:

The Director of Strategic Portfolio Management & PMO leads the Office of Information Technology project portfolio and directly manages select high-priority technology projects and programs. This working director partners with the CIO, OIT leaders, and project teams to align initiatives with institutional priorities, establish clear priorities, improve delivery, manage cross-team dependencies, and provide leadership with timely visibility into progress, risks, resource needs, and upcoming decisions. The Director will build a collaborative, service-oriented PMO while remaining actively engaged in project planning and execution.

MAJOR RESPONSIBILITIES:

• Step into complex or at-risk projects when additional structure, coordination, or leadership is needed.

• Facilitate project teams, steering committees, and cross-functional working groups to move work from planning through implementation and transition.

• Develop and manage project charters, scope, schedules, budgets, resource plans, risks, issues, decisions, and stakeholder communications for assigned initiatives.

• Directly lead select high-priority, enterprise technology projects and programs sponsored by the CIO.

• Lead and maintain the OIT portfolio of strategic initiatives and major projects.

• Establish a consistent process for project intake, evaluation, prioritization, sequencing, and review.

• Partner with OIT leadership to align technology work with institutional priorities and available capacity.

• Develop and maintain an OIT roadmap showing major initiatives, milestones, dependencies, and resource needs.

• Create concise portfolio dashboards and executive reporting on progress, risks, decisions, and capacity.

• Identify cross-team dependencies, competing priorities, and barriers that require leadership action.

• Establish practical project management standards, tools, templates, and expectations.

• Coach and support project sponsors, project managers, and delivery teams in planning and execution.

• Facilitate portfolio reviews and ensure decisions, owners, and follow-up actions are clear.

• Build and continuously improve a trusted, service-oriented PMO function.

• Perform other duties as assigned.

• Provide leadership through influence, facilitation, project direction, and portfolio governance; this position currently has no direct reports.

SUPERVISION RECEIVED:

Senior Vice President & Chief Information Officer (CIO)

SUPERVISION GIVEN:

This position currently has no direct reports. Provides leadership through influence, facilitation, project direction, and portfolio governance.

HIRING RANGE: $85,000 - $95,000

EDUCATION:

Bachelor's degree in information technology, business administration, management, organizational leadership, or a related field is required. Master's degree preferred.

EXPERIENCE:

• Experience leading complex, cross-functional initiatives and establishing project governance or portfolio management practices.

• Experience with prioritization, planning, risk management, executive reporting, and stakeholder decision-making.

• Strong communication, presentation, facilitation, and relationship-management skills.

• Demonstrated ability to influence across teams and translate complex information into clear recommendations and actions.

Preferred

• Master's degree in a related field.

• PMP, PfMP, PgMP, or comparable professional certification.

• Experience building or maturing a PMO or portfolio management function.

• Experience in higher education or another complex, distributed organization.

• Experience with project portfolio management and reporting platforms.

• Change management training or certification.

INSTITUTIONAL EXPECTATIONS:

• Strategic thinking and sound judgment.

• Portfolio and project leadership.

• Collaborative influence and relationship building.

• Executive communication and decision facilitation.

• Planning, organization, and follow-through.

• Systems thinking and continuous improvement.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.