Human Resources Specialist

Job Summary:

The Human Resources Specialist is responsible for performing a variety of routine human resources clerical duties; prepares new hire documentation; performs new employee orientation and training; processes required personnel file areas; all areas of recruiting; gathers data and compiles various reports for management; maintains files; answers the telephone and assists with employee questions or inquiries; and promotes and maintains good employee relations. A significant portion of this position includes accurate tracking of audit information, and providing training in designated areas.

 

Essential Functions:

 

1. Leads full cycle recruiting process including vacancy announcements, posting ads, interviewing, candidate selection, facilitating pre-employment processes, onboarding, training, and managing personnel files.
2. Facilitates training processes to ensure adequate training for staff is kept up-to-date within regulations and requirements.
3. Conducts in-depth background and reference checks on potential employees, independent contractors, volunteers, in accordance with specific guidelines mandated by regulatory agencies and Agency protocol.
4. Communicates with other employees, departments, administrators, applicants, etc., as directed, to ensure adequate delivery of services.
5. Sets up new employee files, monitors for completion of all required documentation, and files all related documentation in a timely manner.
6. Maintains manual and electronic documents, files, and records (i.e. personnel records, employee lists, etc.) providing accurate information in assisting with operational effectiveness.
7. Maintains and updates log(s) of employee performance evaluations due and various licensure expirations; follows up with appropriate staff monthly regarding renewals and due dates.
8. Responsible for conducting face-to-face training in areas needed, (i.e. First Aid/CPR, Handle With Care, etc.).
9. Assists Manager of HR with various clerical and other functions; provides necessary assistance in HR Manager's absence.
10. Maintains confidentiality in all matters relating to residents, applicants, and employees.
11. Performs other duties as assigned.

 

Qualifications:

 

1. Bachelor's of Human Resources Management, Business, or other related degree, preferred. High School diploma with some college in a related area, as a minimum requirement.
2. Solid knowledge of office functions and procedures, including moderate proficiency in MS Word, Excel and Outlook.
3. Some work experience in the Human Resources field preferable.
4. Ability to independently follow up on and follow through with projects in a timely manner.
5. Self-motivated, with a strong sense of organization and the ability to work independently.
6. Capable of handling multiple priorities.
7. Strong ability to maintain confidentiality of information.

 

Physical Requirements

 

• Ability to work in sedentary position for extended periods
• Keen hearing and visual capabilities
• Good command of English language and general communications skills
• Ability to apply keyboarding skills for extended periods

Able to lift up to 40 pounds and meet training standards for instruction which include being able to physically get into floor to demonstrate CPR compressions and breaths, and execute all Handle With Care physical restraints as needed during training