Senior Student Associate

Job Posting Title:

Senior Student Associate

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Hiring Department:

University Risk and Compliance Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Limited Duration Based on Business Need

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Youth Protection Program (YPP) was established in 2015 to create a safe environment for minors participating in sponsored university programs. The YPP provides educational training opportunities and best practices to ensure the safety of future Longhorns.  For more information about the YPP, please visit: https://youthprotectionprogram.utexas.edu.

Purpose

The University of Texas at Austin seeks a Senior Student Associate to support programs and policies. The Sr. Student Associate plays a key role in supporting the safety, compliance, and operational efficiency of youth programs across campus. This position works collaboratively with camp directors, student organizations, and program staff to ensure all activities involving minors meet institutional standards and best practices.

Responsibilities

Help with day-to-day functions of Youth Protection Program operations, including but not limited to:

• Manage and maintain the Youth Protection Program email inbox, ensuring timely, accurate, and professional communication. 
• Communicate with camp directors and program staff, providing guidance, resources, and support. 
• Assist with student organization meetings by coordinating schedules, ensuring required documentation is submitted and reviewed, and attending campus drop-ins (weekend availability required).
• Review compliance registration submissions and provide clear, constructive feedback to support program adherence to institutional policies. 
• Review and provide feedback on compliance registrations 
• Create, update, and maintain office documentation, internal records, forms, and website content
• Monitor camper and staff interactions through the office communication platform

Required Qualifications

• Current UT Austin student with work-study eligibility
• Excellent interpersonal skills
• Excellent organizational skills with strong attention to detail
• Professional demeanor and attire
• Punctual and dependable
• Familiarity with basic office software (Microsoft Office) and equipment

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience providing excellent customer service
• Experience with event management
• Proficiency with basic office software (Microsoft Office) and equipment
• Desire for full academic year employment.

Salary Range

$18.50/hour

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Work Shift

• Flexible Schedule/Hybrid Work – Some weekend/after-hours work required.
• 10-19 hours/week

Required Materials

• Resume
• Class schedule and/or availability

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.