Document Control Coordinator

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Join 603 OPTX, a Micro-LAM/IDEX Company. We are a nationally award-winning company recognized for our outstanding workplace culture and commitment to innovation in optics and advanced manufacturing. We specialize in delivering cutting-edge optical solutions to customers across industries, and we are seeking skilled talent to grow with our team in Keene, NH.

POSITION SUMMARY: The Document Control Coordinator is responsible for maintaining the accuracy, organization, and integrity of manufacturing documentation to support Engineering, Production, Quality, and Supply Chain operations. This position coordinates document control processes, Bill of Material (BOM) and ERP master data updates, supports configuration management, and ensures controlled documentation is accurate, current, and available to support manufacturing operations. The role partners closely with cross-functional teams to support engineering changes, new product introductions, and continuous improvement initiatives while ensuring documentation is released in alignment with production requirements. 

ESSENTIAL FUNCTONS: A qualified individual with a disability must be able to perform the essential functions of the position, with or without reasonable accommodation.

• Coordinate document control activities to ensure engineering and manufacturing documentation is accurate, compliant, and available to support operations. 
• Coordinate Engineering Change Requests (ECRs) and Engineering Change Orders (ECOs), ensuring timely implementation and communication across impacted functions. 
• Create, maintain, and audit Bills of Material (BOMs), routings, part masters, and related ERP master data to ensure accuracy and integrity. 
• Ensure manufacturing documentation and ERP master data are complete and released in alignment with production schedules and new product introductions. 
• Partner with Engineering, Manufacturing, Quality, and Supply Chain to support engineering changes, product transfers, and ongoing manufacturing operations. 
• Support the administration and maintenance of the electronic document management system (DMS), document control standards, templates, and filing structures. 
• Support internal, customer, and regulatory audits by providing controlled documentation and maintaining compliance with established procedures. 
• Identify and implement improvements to document control processes, engineering change workflows, ERP data integrity, document accuracy, and overall document control effectiveness. 

Perform other related duties as assigned.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• Works in a manufacturing and inspection environment.
• Moderate walking, standing, stooping, bending, kneeling, and reaching required.
• Occasional lifting and carrying of up to 50 pounds.
• Operates tools, equipment, and machinery in accordance with company policies and procedures.
• Required to maintain a clean and safe work area.
• Must follow established safety procedures.
• Responsible for correcting unsafe conditions when possible and reporting hazards to management or the Safety Committee immediately.
• Travel may be required.

POSITION REQUIREMENTS:

• High school diploma or equivalent required; Associate degree or technical coursework preferred. 
• 3–5 years of experience in document control, engineering coordination, manufacturing administration, or a related role. 
• Experience maintaining Bills of Material (BOMs), routings, and ERP master data required. 
• Experience coordinating Engineering Change Requests (ECRs) and Engineering Change Orders (ECOs) required. 
• Experience supporting manufacturing, engineering, or precision manufacturing environments preferred. 
• Experience with ERP systems (JDE preferred) and electronic document management systems required. 
• Experience supporting ISO-regulated quality management systems preferred. 
• APICS/ASCM coursework or certification, ASQ certification, or formal training in document control or configuration management preferred. 
• Strong attention to detail and organizational skills. 
• Ability to manage multiple priorities and meet deadlines. 
• Strong communication and interpersonal skills. 
• Proficiency with Microsoft Office and ERP systems. 
• Ability to interpret engineering drawings and technical documentation. 
• Knowledge of document control and configuration management principles. 
• Analytical thinking and problem-solving skills. 
• Ability to work effectively across cross-functional teams. 

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants:  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.