Human Resources Coordinator

Job Description:

 

The Human Resources Coordinator provides HR and administrative support for the Watson School of International and Public Affairs and its various Centers, Programs, and Initiatives.  The incumbent coordinates and processes HR transactions related to the recruitment, hiring, onboarding, training, performance management, and transition processes for permanent and temporary employees, as well as Watson’s student workers.  As Workday’s HR Coordinator, this position serves as the point of contact for HR related transactions, and provides support in the management of personnel actions, reporting, record and time keeping.  The position works closely with the Watson School's Human Resource Business Partner and other HR staff at the University to assist in the development and implementation of HR policies and procedures.

Major Responsibility:  Management of Watson’s Student Workers  40%

Supporting Actions: 

• Serves as manager for 175-200 student workers per year for the Watson Institute and its Centers, Initiatives, and Programs

• Creates job requisitions, posts jobs, and processes student hires in Workday

• Coordinates with faculty, staff, and students to hire and onboard student workers

• Reviews and approves time worked for students, communicating regularly with students, faculty, and staff to ensure its timeliness and accuracy

• Communicates payroll deadlines and policy changes to ensure student workers are paid in accordance with student employment policies and guidelines 

• Oversees student workers’ budgets, monitoring student payroll expenses and reporting on those expenses/budgets to faculty/staff as needed

• Attends and actively participates in job fairs and other related activities to bring positive awareness to student job opportunities at Watson

Major Responsibility:  Workday HR Coordinator for the Watson School and its CIPs   30%

Supporting Actions: 

• Serves as Workday HR Coordinator, responsible for the application and oversight of daily HR business processes and transactions through Workday

• Maintains and audits employment records to ensure accuracy of information, including job descriptions and organizational charts

• Maintains consistent and timely communication with University units to ensure timely and efficient processing of HR and administrative items

• Serves as a resource to Watson staff and faculty for questions related to transactional business processes, including timekeeping, recordkeeping, and HR policy

• Assists with coordination of the annual performance review process and merit increase process 

• Supports the development and implementation of HR policies and procedures

• Compiles metrics and data for reporting and informational purposes as needed

• Works collaboratively with other HR staff, including fellow HR Coordinators, to ensure consistency of process and sharing of resources.

Major Responsibility:  Administrative support for hiring, onboarding, and transition processes at Watson    30%

Supporting Actions: 

• Creates, reviews, and processes positions and job requisitions for vacancies in Workday

• Coordinates recruitment, selection, and pre-employment processes such as communicating with applicants and hiring managers, scheduling and formatting interviews, applicant tracking, and collaborating with supervisors/managers on best practice and policy awareness

• Coordinates with Watson managers to facilitate an effective onboarding, orientation, and training experience, and oversees the onboarding and offboarding processes for Watson employees

• Manages and coordinates the hiring and onboarding of temporary workers through NextSource. 

• Maintains clear documentation of all HR processes.

Education and Experience

• Bachelor's Degree in Human Resources, Business Administration, or related field, and 1-2 years of relevant experience (or equivalent combination of education and experience). 

Job Competencies

• Excellent communication skills to interface with multiple levels of organization, including a variety of student, faculty, and staff roles

• Strong organizational and administrative skills to effectively organize, prioritize, and follow through on multiple deadlines

• Demonstrated proficiency with Word, Excel, and Gmail/Google Suite

• General knowledge of HR policy and best practice

• Knowledge of Workday preferred, but not required

• Willingness and ability to support a diverse and inclusive environment

Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Brown cannot provide visa sponsorship for this position.

This is a hybrid position based on Brown’s Providence campus, with the possibility of remote work for a day or more per week.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-07-23

Job Posting Title:

Human Resources Coordinator

Department:

Watson School of International and Public Affairs

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

 

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.  

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.